Personal Coordinator + Junior MIS

About GKX Mallet

GKX Mallet (G.K. Exclusive) is a premium bridal and ethnic wear store on Mall Road, Amritsar, spread across three floors, along with our brand Sitara by GKX. We are growing into a multi-location, systems-driven retail organisation and are looking for a sharp, reliable Personal Coordinator who will work directly with the Owner/MD and also handle junior MIS work.

Role Overview

You will be the Owner's right hand - his voice to the team. You will delegate tasks on his behalf, follow up until they are closed, manage his calendar and communication, and maintain the MIS reports and trackers that keep the business running.

Key Responsibilities - Personal Coordination

• Manage the Owner's calendar, meetings, appointments and daily task list

• Delegate tasks to HODs and staff on the Owner's behalf, take a committed date/time, and follow up until completion

• Maintain the Delegation Sheet (task, owner, deadline, status) and share daily/weekly status updates

• Draft and manage official emails, WhatsApp communication and correspondence

• Coordinate with internal teams, vendors, CA and consultants

• Prepare meeting agendas, minutes and action-point trackers

• Handle travel bookings, itineraries and personal/administrative errands of the Owner

• Do online research and prepare short summaries when required

• Maintain strict confidentiality of business and personal information

Key Responsibilities - Junior MIS

• Prepare and maintain daily/weekly/monthly MIS reports in Excel / Google Sheets (sales, staff, checklists, tasks)

• Monitor FMS (Follow-up Management System) and checklists, and report pending/delayed tasks to management

• Extract data from ERP (Z Order) and clean/organise it into reports

• Maintain records, trackers and documentation in Google Drive

• Support HR/attendance and operational data reporting as needed

What We Are Looking For

• Excellent follow-up skills - the most important requirement for this role

• Good working knowledge of Excel / Google Sheets (formulas, VLOOKUP/XLOOKUP, Pivot Tables, data cleaning)

• Good written and spoken English; comfortable in Hindi and Punjabi

• Comfortable with Gmail, Google Calendar, Google Drive and WhatsApp for business

• Organised, disciplined, honest and able to get work done from senior team members politely but firmly

• Stable work history; open to handling personal tasks of the Owner as part of the role

Qualification & Experience

• Graduate (any stream) - BCA degree preferred

• 1 to 3 years of experience as Executive Assistant / Personal Assistant / Coordinator / MIS Executive

• Should be based in Amritsar

Work Timings

• 10:30 AM to 8:30 PM

• 2 offs per month

• Work from office: Mall Road, Amritsar

Growth

This role gives direct exposure to how a growing retail business is run - systems, MIS, delegation and expansion projects. High performers will grow into a full Executive Assistant / MIS Executive role.

Application Question(s):

• Rate your Excel / Google Sheets skills and list the functions you use regularly (e.g. VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, QUERY).
• If 20+ tasks are given to different team members every day, how will you track and follow up on them until completion? Briefly describe your method.

Experience:

• Executive Assistant / Personal Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Location:

• Amritsar, Punjab 143001 (Preferred)

Work Location: In person