Personal Executive Assistant

Personal / Executive Assistant

Arvin International Marketing, Inc. (AIMI)
📍 Head Office | Macapagal Avenue, MOA Complex, Pasay City, Philippines

Be the Executive Partner Behind the Scenes

We are looking for a highly organized, discreet, and proactive Personal / Executive Assistant to provide high-trust executive support to the Chief Financial Officer and President & CEO.

This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities with confidence, and takes ownership from planning to follow-through.

What You’ll Do

• Manage executive calendars, schedules, appointments, and priorities.
• Coordinate meetings, agendas, travel, events, and executive logistics.
• Prepare, proofread, organize, and route confidential documents and correspondence.
• Track approvals, action items, deadlines, and follow-ups to ensure timely completion.
• Serve as a professional point of contact for executives and key stakeholders.
• Handle authorized personal and family-related arrangements with discretion.
• Maintain confidential business, financial, employee, customer, and personal records.
• Process executive-office expenses, requests, and administrative requirements.
• Coordinate with Head Office, warehouse teams, suppliers, service providers, and other stakeholders.
• Support process improvements that make executive-office operations more efficient.

What We’re Looking For

• Bachelor’s degree in Office Administration, Business Administration, Management, Communication, or a related field.
• 2–3 years of relevant executive assistant, personal assistant, or administrative experience for the Specialist level.
• Excellent written and verbal communication skills in English and Filipino.
• Strong proficiency in Microsoft 365 and/or Google Workspace, calendars, presentations, spreadsheets, and digital records.
• Highly organized with excellent attention to detail and follow-through.
• Demonstrates sound judgment, discretion, professionalism, and confidentiality.
• Able to manage multiple priorities and communicate effectively across different organizational levels.
• Willing to travel to warehouses/business locations and provide pre-arranged support outside regular hours when operationally necessary.

Why Join AIMI?

Work closely with senior executives. Build trust. Make an impact.

If you are someone who anticipates needs, protects executive time, gets things done, and handles confidential matters with integrity, we want to hear from you.

Apply now and become a key partner in keeping our Executive Offices moving forward.