Personal Executive / Secretary

About the role

We are seeking a highly organised and proactive Personal Executive / Secretary to join Alvanon HK, Ltd on a full-time basis. This role is based in Kwai Chung, Kwai Tsing District and offers an exciting opportunity to provide comprehensive administrative and secretarial support to senior management. As a key member of our administrative team, you will be instrumental in ensuring smooth operational efficiency, managing executive schedules, and facilitating effective communication across the organisation. This position requires someone who can work independently whilst maintaining the highest standards of professionalism and discretion.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diary activities for senior management
• Preparing and editing correspondence, reports, presentations, and other business documents
• Arranging travel itineraries, accommodation, and other logistical requirements for executives
• Maintaining confidential records and files, ensuring information security and compliance
• Greeting visitors
• Coordinating meetings and preparing agendas, minutes, and follow-up documentation
• Providing research and data compilation support for executive decision-making
• Processing invoices, expense claims, and other financial documentation
• Liaising with internal departments and external stakeholders on behalf of management

What we're looking for

• Proven experience in a similar executive assistant or secretarial role, preferably within a professional or corporate environment
• Exceptional organisational and time management skills, with the ability to prioritise multiple tasks simultaneously
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Use of AI for organizational efficiency preferable.
• Excellent written and verbal communication skills in English and Chinese (Cantonese and/or Mandarin)
• Strong discretion and ability to handle confidential information with integrity
• Meticulous attention to detail and a commitment to delivering accurate work
• Professional demeanour with excellent interpersonal and customer service skills
• Ability to work independently and take initiative whilst collaborating effectively with team members
• Knowledge of office administration practices and procedures
• Flexibility and adaptability to changing priorities and business needs

What we offer

At Alvanon HK, Ltd, we are committed to creating a positive and supportive work environment where our employees can thrive. We offer competitive remuneration packages, opportunities for professional development, and a collaborative workplace culture. We value work-life balance and provide flexible working arrangements where possible. Our team benefits from a supportive management structure, ongoing training opportunities, and access to company facilities. We are an equal opportunities employer and welcome applications from candidates of all backgrounds.

About us

Alvanon HK, Ltd is a dynamic organisation dedicated to delivering excellence in our field. We pride ourselves on our commitment to innovation, quality, and customer satisfaction. Our team comprises talented professionals who are passionate about their work and committed to achieving organisational goals. We foster a culture of collaboration, continuous improvement, and mutual respect, where every team member has the opportunity to contribute meaningfully to our success.

Apply now

If you are an experienced and detail-oriented professional seeking a challenging role in a professional environment, we would like to hear from you. Please submit your curriculum vitae and a cover letter outlining your relevant experience and why you are interested in joining our team.