Personal Secretary

Company Description Prowebmatrix is an international business consulting, legal support, and digital infrastructure company that helps entrepreneurs, investors, and organizations expand their global presence. The company specializes in citizenship and residency programs, international company formation, regulatory compliance, and global business consulting services. It also delivers modern digital infrastructure, including website development, hosting solutions, and automation systems to support scalable online operations. As a private consultancy, Prowebmatrix collaborates with independent legal, accounting, and corporate professionals to provide compliant and efficient solutions. The company works with startup founders, investors, digital entrepreneurs, agencies, and international businesses seeking to build compliant global structures and robust digital platforms.

Role Description The Personal Secretary role at Prowebmatrix is a full-time, on-site position based in Bengaluru. The role involves managing daily schedules and calendars, organizing meetings, and coordinating travel and logistics for senior leadership. The Personal Secretary will handle clerical and administrative tasks, including preparing documents, maintaining records, and managing correspondence via email and phone. This role also includes supporting executive decision-making by organizing information, following up on action items, and ensuring timely completion of tasks. The position requires maintaining confidentiality, providing professional communication support, and ensuring smooth day-to-day office operations.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills to support senior leadership effectively.
• Candidates should possess solid Clerical Skills and Administrative Assistance capabilities for managing documentation, records, and office operations.
• Candidates should possess clear and professional Communication skills for interacting with internal teams, external partners, and clients.
• Proficiency in office productivity tools (such as email, calendars, word processing, and spreadsheets) and basic digital tools used in business operations.
• Strong organizational skills, attention to detail, time management, and the ability to prioritize multiple tasks in a fast-paced environment.
• Ability to maintain confidentiality, demonstrate professional conduct, and work collaboratively with diverse stakeholders.
• Prior experience in an executive assistant or personal secretary role is preferred; experience in consulting, legal support, or technology-enabled businesses is an advantage.
• A relevant diploma or bachelor’s degree in business administration, commerce, or a related field is beneficial.