Personal Secretary

Company Description Abu Alnaga Contracting is a well-established construction and contracting company known for delivering projects with consistent quality and professionalism. The organization specializes in building construction, infrastructure development, and engineering works, providing integrated solutions tailored to diverse client requirements. Backed by strong technical expertise, effective project management, and a focus on safety, the company ensures projects are completed on time and within defined scope. Abu Alnaga Contracting is dedicated to building durable structures and long-term client partnerships that contribute to the UAE’s evolving landscape. Team members work in an environment that values reliability, excellence, and sustainable growth.

Role Description The Personal Secretary is a full-time, on-site role based in Dubai, United Arab Emirates. This role involves managing calendars, scheduling meetings, and organizing travel arrangements to support daily executive activities. The Personal Secretary will handle correspondence, prepare reports and presentations, maintain records and files, and ensure timely follow-up on pending tasks. Responsibilities include coordinating internal and external communications, receiving visitors, and providing professional front-line support. The role also requires maintaining confidentiality, prioritizing tasks, and supporting administrative processes to ensure efficient office operations.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills to support leaders with scheduling, coordination, and confidential task management.
• Solid Clerical Skills and Administrative Assistance capabilities, including document preparation, filing, data entry, and office organization.
• Effective Communication skills, both written and verbal, to manage emails, calls, meeting minutes, and interactions with internal and external stakeholders.
• Proficiency in MS Office and common office software, with the ability to prepare reports, presentations, and spreadsheets.
• High level of integrity, professionalism, and discretion when handling sensitive information.
• Strong organizational and time-management abilities, with attention to detail and the capacity to handle multiple priorities.
• Previous experience in a secretarial or executive assistant role, preferably within construction, engineering, or related industries.
• Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred.