Pharmaceutical Inventory & Fulfillment Coordinator

Location: Miami Beach, FL (On-Site)

Schedule: Full-Time | Monday–Friday, 9:00 AM–6:00 PM (with flexibility)

Industry: Pharmaceutical Products | Peptides | Health & Wellness

About the Role

We are a growing peptide and health-focused e-commerce company seeking a highly organized and detail-oriented Pharmaceutical Inventory & Fulfillment Coordinator to oversee inventory management, order fulfillment, product procurement, and day-to-day shipping operations.

We are specifically seeking candidates with previous experience working in a pharmacy, compounding pharmacy, pharmaceutical company, pharmaceutical distribution center, laboratory, or medical supply environment.

This is not a traditional retail warehouse or delivery position. We are looking for someone who understands the importance of inventory accuracy, product traceability, lot and expiration-date tracking, quality control, and careful handling of specialized health-related products.

The ideal candidate has hands-on experience managing pharmaceutical or medical-product inventory, is comfortable processing and packaging customer orders, and can independently coordinate purchasing, supplier communications, and inventory replenishment.

This is a hands-on role that combines inventory management, pharmaceutical product handling, e-commerce fulfillment, and procurement.

Key Responsibilities

Pharmaceutical Inventory Management

• Manage and maintain accurate inventory records for peptides, health-related products, and packaging materials.
• Track product lot numbers, expiration dates, stock movements, and inventory levels.
• Implement FIFO/FEFO inventory rotation procedures.
• Receive incoming products, verify quantities, inspect packaging, and document discrepancies.
• Perform routine physical inventory counts and reconcile stock records.
• Monitor inventory levels and proactively coordinate replenishment.
• Maintain organized, clean, and properly labeled product storage areas.
• Follow established standard operating procedures (SOPs) for specialized product handling, storage, and traceability.

Order Fulfillment & Shipping

• Process daily customer orders using WooCommerce, ShipStation, Amazon, and other applicable platforms.
• Accurately pick, pack, label, and prepare customer orders for shipment.
• Generate shipping labels, packing slips, and shipping documentation.
• Coordinate shipments through FedEx, DHL, and other carriers.
• Verify product identification, quantities, packaging, and expiration dates before shipping.
• Monitor shipment tracking and resolve shipping exceptions.
• Maintain an organized and efficient packing and fulfillment workspace.
• Coordinate carrier pickups and drop-offs when necessary.

Procurement & Supplier Management

• Manage purchasing and replenishment of inventory, packaging materials, and operational supplies.
• Research and identify suppliers for packaging, bottles, caps, labels, boxes, and other product components.
• Request and compare vendor quotes, pricing, minimum order quantities (MOQs), and lead times.
• Negotiate pricing and purchasing terms with suppliers.
• Prepare and track purchase orders and incoming shipments.
• Coordinate samples and packaging specifications for new product launches.
• Maintain supplier records, purchasing histories, and pricing comparisons.
• Anticipate purchasing needs to prevent inventory shortages and launch delays.

Quality Control & Operations

• Inspect incoming and outgoing products for labeling, packaging, quantity, and quality accuracy.
• Follow product-specific storage, handling, and shipping requirements.
• Maintain accurate documentation for inventory, purchasing, and fulfillment activities.
• Identify opportunities to improve inventory accuracy, reduce shipping errors, and optimize costs.
• Communicate proactively with management regarding inventory shortages, supplier delays, and operational priorities.
• Help maintain and improve operational SOPs and quality-control procedures.

Required Qualifications

• Previous professional experience in a pharmacy, compounding pharmacy, pharmaceutical company, pharmaceutical distribution center, laboratory, or medical supply environment.
• Hands-on experience with inventory management, stock control, receiving, and product handling.
• Familiarity with lot number tracking, expiration dates, and inventory rotation procedures.
• Experience handling, packaging, or managing inventory for pharmaceutical, medical, laboratory, or health-related products.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently and manage daily operational responsibilities.
• Comfortable performing hands-on order packing, shipping, and inventory organization.
• Strong computer skills and familiarity with inventory management software.
• Ability to work full-time, on-site in Miami Beach, Florida.

Preferred Qualifications

• Experience with pharmaceutical or medical-product purchasing and procurement.
• Previous experience in a compounding pharmacy or pharmaceutical distribution operation.
• Familiarity with peptides, health supplements, laboratory products, or other specialized health-related inventory.
• Experience using ShipStation, WooCommerce, or Amazon Seller Central.
• Knowledge of FIFO/FEFO inventory management and inventory traceability.
• Experience working with FedEx, DHL, or other shipping carriers.
• Experience coordinating purchase orders, vendor relationships, and supplier negotiations.
• Familiarity with Excel or Google Sheets.
• Experience maintaining inventory and fulfillment SOPs.

What We're Looking For

We are seeking someone who is reliable, independent, proactive, and extremely detail-oriented.

You should be comfortable taking ownership of daily operations, anticipating inventory needs, maintaining accurate records, and ensuring that every customer order is processed correctly.

We value candidates who understand the standards of accuracy and organization expected in pharmaceutical and medical-product environments.

Work Schedule & Location

This is a full-time, on-site position in Miami Beach, Florida.

• Monday–Friday, 9:00 AM–6:00 PM
• Occasional weekend availability for urgent operational needs
• Remote and hybrid arrangements are not available

How to Apply

Please submit your resume highlighting your experience in pharmaceutical, pharmacy, laboratory, or medical supply inventory management.

Candidates without relevant pharmaceutical, pharmacy, laboratory, or medical-product experience will not be prioritized for this position.

Pay: $20.00 - $23.00 per hour

Expected hours: No less than 40.0 per week

Application Question(s):

• Do you have previous professional experience in a pharmacy, compounding pharmacy, pharmaceutical company, pharmaceutical distribution center, laboratory, or medical supply environment?

Work Location: In person