Pharmacist - Export Documentation

Job Title: Admin Executive – Export Documentation

Department: Export / Logistics / Documentation

Industry: Pharmaceutical Exports

Job Responsibilities:

• Prepare and verify export documentation, including commercial invoices, packing lists, and shipping instructions.

• Coordinate with freight forwarders, customs brokers, transporters, and courier companies.

• Prepare and follow up on shipping documents such as shipping bills, bills of lading, airway bills, and certificates of origin.

• Coordinate the collection of Certificate of Analysis (COA), Certificate of Pharmaceutical Product (CoPP), GMP certificates, and other product-related documents from manufacturers and technical teams.

• Maintain export files, shipment records, and customer-specific documentation.

• Follow up on vessel schedules, flight details, ETD, shipment status, and document deadlines.

• Coordinate with banks and internal accounts teams for export-related documentation and payment records.

• Assist with DGFT, Advance Authorisation, customs, and other export compliance documentation, as applicable.

• Ensure that shipping documents match purchase orders, invoices, packing lists, and actual shipment details.

• Coordinate with international customers regarding document requirements and dispatch updates.

• Maintain shipment trackers and provide timely updates to management.

Qualifications:

• Graduate in any discipline; qualifications in Export-Import Management or International Trade are preferred.

• 1–3 years of experience in export documentation or logistics preferred.

• Knowledge of commercial invoices, packing lists, shipping bills, AWB/BL, and customs procedures.

• Proficiency in MS Excel, Word, and email communication.

• Knowledge of pharmaceutical export documentation and DGFT procedures will be an advantage.

• Good coordination, attention to detail, and follow-up skills.

Job Type: Full-time

Pay: ₹20,000.00 per month

Application Question(s):

• What is your current CTC?
• Are you comfortable with Rs.15000/- per month
• Do you live near Dahisar?

Work Location: In person