Planner & Coordinator (Scheduler)

Job Overview

We are looking for an organized and detail-oriented Planner & Coordinator (Scheduler) to support the planning, scheduling, and coordination of engineering, maintenance, and project activities. The role will coordinate work schedules, manpower, materials, equipment, and resources to ensure activities are properly planned and executed according to the required timelines.

The successful candidate will work closely with Operations, Maintenance, Engineering, QA/QC, Materials, Logistics, and contractors to monitor progress, resolve scheduling issues, and maintain accurate planning and coordination records.

Key Responsibilities

• Develop, maintain, and update schedules for engineering, maintenance, turnaround, and project activities.
• Coordinate with relevant departments and contractors to obtain work progress and scheduling information.
• Monitor actual progress against approved schedules and highlight delays, constraints, and potential schedule impacts.
• Coordinate manpower, materials, equipment, tools, and other resources required for scheduled activities.
• Track work orders, milestones, deliverables, dependencies, and critical activities.
• Assist in identifying scheduling conflicts and recommend appropriate recovery or mitigation actions.
• Coordinate daily and weekly work planning meetings and follow up on assigned actions.
• Prepare schedule updates, progress reports, planning summaries, and other reports for Management.
• Maintain accurate planning records, baseline schedules, revisions, and supporting documentation.
• Coordinate with Materials, Procurement, and Logistics teams to ensure required resources are available according to schedule.
• Support turnaround, shutdown, and major maintenance planning activities when required.
• Liaise with contractors and service providers to monitor work progress and ensure activities remain on schedule.
• Ensure planning and coordination activities comply with HSSE, QA/QC, Company procedures, and project requirements.
• Perform other duties and responsibilities assigned by Management from time to time.

Minimum Qualifications & Requirements

• Diploma in Engineering or equivalent qualification.
• Experience in planning, scheduling, project coordination, maintenance planning, or a related field will be an advantage.
• Good understanding of work planning, scheduling, and progress monitoring.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with scheduling, CMMS, ERP, or project management systems will be an advantage.
• Strong organizational, analytical, and coordination skills.
• Good communication and interpersonal skills.
• Ability to identify schedule risks, delays, and resource constraints.
• Able to manage multiple priorities and meet deadlines.
• Able to work independently and effectively with multidisciplinary teams.
• Willing to work at operational and project sites when required.

Skills & Competencies

• Planning & Scheduling
• Progress Monitoring
• Resource Coordination
• Maintenance & Project Planning
• Schedule Analysis
• Work Coordination
• Reporting & Microsoft Excel
• Contractor Coordination
• Time Management
• Problem Solving
• Stakeholder Management