PLANNER CLERK

Roles, Responsibilities & Accountabilities

1. Documentation & Records Management

• Maintain, update, and organize physical and electronic planning documents, reports, and records.
• Ensure all documentation is accurate, up to date, easily retrievable, and handled with strict confidentiality.

2. Production Scheduling Support

• Assist in developing and maintaining the master production schedule in accordance with customer orders and production capacity.
• Break down confirmed orders into daily or weekly production tasks for respective departments or assembly lines.

3. Material Requirement Planning (MRP)

• Review sales and production orders to determine raw material and component requirements.
• Prepare and issue Purchase Requisitions (PRs) to the Purchasing team to support timely material availability and minimize inventory shortages or excess.

4. Lead Time & Schedule Control

• Monitor production lead times and update schedules to reflect changes due to delays, public holidays, manpower constraints, or machine maintenance.
• Support planning adjustments to ensure on-time delivery commitments are met.

5. Inter-Departmental Coordination

• Act as a coordination point between Sales, Purchasing, and Production to align order priorities, material readiness, and production capacity.
• Communicate schedule updates, changes, and constraints clearly to relevant stakeholders.

6. Capacity Planning Support

• Assist in evaluating manpower and machine availability to ensure balanced production loading and efficient utilization of resources.
• Highlight potential capacity constraints or under-utilization risks to the Planning Manager.

7. Order Tracking & Reporting

• Track progress of key and urgent production orders and update status reports for the Planning Manager, Sales, or Customer Service teams.
• Support preparation of planning and production performance reports as required.

Requirements

• Education: SPM / STPM / Certificate / Diploma (preferably in Manufacturing, Supply Chain, Logistics, or a related field).

• Experience: Minimum 2 years of experience in planning, scheduling, production coordination, or supply chain–related roles.

• Technical Skills:

  • Strong proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, and formulas for data analysis and reporting.

• Other Skills:

  • Good organizational and time-management skills.
  • Strong communication and coordination abilities.
  • Attention to detail and ability to work in a fast-paced manufacturing environment.