Planning and Projects Coordinator (8 month fixed-term)

Help shape great projects before they begin

At Parallaxx, we're experts in risk-based, right-sized temporary traffic management. We work alongside our clients to solve complex challenges, deliver safer outcomes, and keep projects moving.

We're looking for a Planning & Projects Coordinator to join our team on an 8-month fixed-term contract covering parental leave.

This role is the operational front door to Parallaxx and plays an important bridging function between our New Zealand and Philippines operations. Working closely with the COO, technical specialists, and delivery teams, you'll help ensure client requirements, project priorities, and operational plans are clearly understood and effectively translated into successful delivery outcomes.

If you enjoy bringing structure to complexity, building strong relationships, and helping projects succeed from the very beginning, apply today!

About the Role

Reporting to the COO, you'll play a key role in ensuring opportunities move smoothly from enquiry through to project delivery. Acting as a central point of coordination across our New Zealand and Philippines teams, you'll help maintain visibility of incoming work, support project planning and forecasting, and ensure projects are scoped and prepared for successful delivery. The role also contributes to selected organisational improvement and capability development initiatives that support the continued growth of the business.

You will

• Coordinate incoming enquiries, leads, and project opportunities, ensuring they are accurately captured, assigned, and progressed.
• Support project scoping and estimating activities by working with technical specialists to define requirements, effort, and delivery approaches.
• Maintain pipeline, forecasting, and workload planning information to support business and resourcing decisions.
• Identify risks, resource constraints, and gaps in project readiness, escalating issues where required.
• Prepare contracts and supporting documentation for executive review, maintaining complete and accurate records.
• Support organisational improvement, capability development, and industry initiatives through research, coordination, and follow-through.
• Capture client feedback and lessons learned to support continuous improvement in project delivery and client experience.
• Build strong working relationships across our New Zealand and Philippines operations to support alignment, communication, and successful project outcomes.

About You

You'll be highly organised, proactive, and comfortable managing multiple moving parts while maintaining a strong customer focus.

Ideally, you'll bring:

• Experience in project coordination, project administration, operations, planning, or a similar role.
• Strong organisational, planning, and time management skills.
• Experience coordinating multiple stakeholders and competing priorities.
• Confidence working with systems, data, forecasts, and project information.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to follow through on commitments.
• A practical, solutions-focused mindset and willingness to learn.

Desirable

• Experience in TTM, infrastructure, engineering, construction, transport, professional services, or another project-based environment.
• Experience working with distributed or international teams.
• Experience supporting projects across multiple countries or locations.
• Understanding of Filipino culture and workplace practices.
• Ability to communicate in Filipino (Tagalog) or another Philippine language would be advantageous.

Why Parallaxx?

At Parallaxx, we pride ourselves on innovation, precision, quality, and strong relationships. We believe in making our clients the heroes by delivering practical solutions, exceptional service, and outcomes they can trust.

When you join Parallaxx, you'll become part of a supportive and capable team that values:

• Continuous learning and development
• Innovation and improvement
• Open communication and collaboration
• Accountability and ownership
• Strong client relationships
• A "no surprises" approach to delivery

This is a fantastic opportunity to work closely with senior leaders, gain exposure to a wide variety of projects, and contribute meaningfully to the success of our clients and our business.

Apply Now

If you're organised, curious, relationship-focused, and enjoy helping projects succeed from concept through to delivery, we'd love to hear from you.

Apply now with your CV and a brief cover letter outlining what interests you about the role.