PLANNING ASSISTANT II - SPECIALIZED SERVICES

Job Summary

The Planning Assistant II provides operational and programmatic support to Specialized Services by assisting with key functions including Medicaid billing, High-Cost Special Education Aid, professional development coordination, and hiring and staffing allocation processes to ensure efficient and compliant department operations.

The starting salary range is $58,000-68,000 (12 months/260 days)

How To Apply

Applications for position are being accepted by the Office of Human Resources through Sunday November 2nd, 2026

A current resume must be attached to the completed application.

• If you are unable to electronically attach this document, you must notify human resources that you are sending hard copies, [email protected].

If you are selected for the next stage of the interview process, you will be contacted via email to submit electronic professional references. Identified references will receive an online reference check to complete. ;

No applications or application materials will be accepted after the deadline date. ;

Appointment is subject to a criminal background check, a drug/alcohol test and credential verification. ;

Questions regarding this position or the application process should be directed to Veronica Bohannon, [email protected]. ;

Responsibilities

• Plans and carries out budget procedures/systems for Specialized Services Department including routine monitoring of department expenditures and revenues and communicate monitoring status to department administrators; assists department in the preparation of department budgets and budget materials; reviews and makes recommendations on department budget proposals; assists in the development of multi-year forecast estimates for department budget/allocation.
• Manages financial records, reconciliation, reporting and auditing for all Specialized Services internal, State, Federal and grant related funds. This includes ADA §504 supported programs and services IDEA preschool entitlement, IDEA flow through, and miscellaneous special education discretionary grants.
• Produces all documents for data collection and monitoring reports for all special education district programs. Compiles and organizes all data elements for special education programs
• Prepares all budget worksheets for all special education related programs and services. Monitors and prepare revisions as necessary.
• Manages grant applications and revisions for IDEA preschool entitlement, IDEA flow through, and miscellaneous special education discretionary grants. Coordinates completion of Time and Effort Reporting requirements.
• Calculates the district's IDEA proportionate share expenditure and requirements. Maintains tracking of students parentally placed in private or parochial schools for reporting purposes. ;Works with staff for completion of Personnel Activity Reports and costing of expenditures.
• Maintains all Specialized Services allocation/staff data from Human Resources, Budget/Planning, and Student Services administrators with information gathered from schools. Communicates and problem-solves all discrepancies.
• Processes all Specialized Services hiring documents, to include: vacancy notices, recommendations to hire, etc.
• Completes and verifies all student and staff information supporting enrollment/allocation snapshots for students enrolled in Special Education programs. ;
• Assists Specialized Services Compliance Supervisor in coordination of office management functions, including office space modifications, phone service, etc.
• Prepares and submits the High Cost Student data reporting.
• Provides training and technical support on data management/student information systems.
• Assists/supports Specialized Services Compliance Supervisor with district-wide duties and projects.
• Delivers training and provides support for Medicaid billing system users.
• Other duties as assigned

Qualifications

Eligible candidates must have:

• High school diploma or equivalent.
• Three years of successful administrative support experience ;
  • Equivalent combinations of education, formal documented training, and experience will be considered.

Candidates with the following experience, skills, or abilities are preferred: ;

• Advance knowledge of and proficiency with student databases, such as Infinite Campus.
• Ability to proficiently use a computer with strong technology skills, proficient with Microsoft Office programs (Word, Excel), Gmail, Google Drive
• Ability to work with minimal supervision.
• Ability to work for multiple supervisors and adapt to different work styles.

Equal Employment Opportunity

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. ; Any applicant not wishing to have his/her identity released, must submit a written statement to that effect to the Office of Human Resources. ; The identities of all "final candidates" may be released. ; Milwaukee Public Schools reserves the right to interview the best qualified candidates.