Planning Engineer

Job Description: Project Planner MEP (Site/Office)

Role Overview-The Project Planner plays a pivotal role in ensuring the successful execution of MEP projects. This position requires close coordination with internal and external stakeholders, preparation of detailed project schedules, management of documentation, and continuous tracking of progress from project handover to completion.

Key Responsibilities

1 Project Initiation & Planning

• Collaborate with Sales to gather project inputs and prepare the Project Charter.

• Develop Level 2/3 schedules using MS Project or Excel, based on sales inputs and prior experience.

• Participate in internal Kick-Off Meetings (KOM) 2 Internal Coordination & Kick-off

• Present schedules and clarify deliverables required for timely execution.

• Document and circulate Minutes of Meeting (MoM).

• Finalize the Project Charter post-KOM and review documentation.

• Coordinate with Engineering Lead to establish the Document Issue Schedule. 3 Detailed Planning & Documentation

• Prepare Procurement Tracker with material lists and PR dates.

• Co-ordination with Procurement Lead to finalize delivery schedules.

• Develop a Detailed Works Program (DWP) in collaboration with PM, Engineering, Procurement & other stakeholders as required. 4 Works Program & Resource Planning

• Estimate manpower/resources based on tender BOQ (installation scope).

• Freeze baseline schedules with stakeholder acceptance.

• Submit DWP with narrative to the customer and follow up for approval. • Provide weekly updates on Engineering DIS and Procurement schedules.

• Identify slippages and escalate as per defined protocols.

• Attend customer progress/planning meetings with PM as required. 5 Tracking & Reporting

• Submit Monthly Progress Reports (MPR) with updated actuals.

• Prepare/Maintain daily/weekly tracking sheets.

• Update Zonal Project Status File monthly and share with HO Planning. • Ensure timely reporting to customers as per contractual requirements.

Key Competencies

• Analytical Thinking

• Problem-Solving : Ability to break down complex project requirements into actionable items. : Proactive in identifying risks, delays, and proposing corrective measures.

• Stakeholder Engagement : Builds relationships and ensures alignment across diverse stakeholders.

• Attention to Detail : Ensures accuracy in documentation, schedules, and reporting.

• Time Management

• Adaptability : Prioritizes tasks eAectively to meet deadlines under pressure. : Responds positively to changes in scope, timelines, or resources.

• Communication Skills : Clear and concise in presenting schedules, reports, and updates Skills & Qualifications

• 6+ Prior experience in MEP or construction project environments preferred.

• Bachelor’s degree in Engineering (Mechanical/Electrical preferred).

• Proficiency in MS Project and Excel; knowledge of Primavera P6.

• Strong coordination, communication, and stakeholder management skills.

• Ability to interpret technical documents and schedules eAectively.