Planroom Coordinator - Part Time

This position is part of a team that is a catalyst for the commercial construction community in our region, connecting and serving all our members to build a greater Rochester. Our mission is to deliver our members education, programs, and services to grow their businesses and the local community.

The Planroom Coordinator serves as a vital link between the Builders and the regional commercial construction community. This position ensures contractors, subcontractors, suppliers, and industry partners have timely, accurate access to project opportunities through the Builders Exchange Online Planroom.

The successful candidate will manage project information and bidding opportunities, coordinate blueprint and document distribution, provide exceptional service to members, and support programs and initiatives that strengthen the regional construction industry. This individual serves as a trusted resource for members, helping them navigate project information, access construction documents, and maximize the value of their Builders Exchange membership.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. They are proactive, tech-savvy, and enjoy building relationships with members and industry partners. Success in this role requires strong communication skills, curiosity, initiative, and the ability to work both independently and collaboratively.

Hours for this position are 12pm - 5pm Monday to Thursday and 11:30 to 4:30 on Friday.

You will be part of a team that is committed to our core values:

• Collaboration: We work together to advance the construction industry in our region and remove barriers for the benefit of all ROBEX members and their customers.
• Community: We, as construction professionals, contribute to building a greater Rochester.
• Service: We demonstrate servant leadership to members and the community.
• Inclusion: We create pathways for all in the construction industry and support skilled trades at every level.
• Integrity: We do what is right, keep our word, and operate with full transparency.

ROLES AND RESPONSIBILITIES:

• Maintain and update project information within the Online Planroom, ensuring accuracy and timeliness
• Coordinate the receipt, processing, and distribution of project plans, specifications, and addenda.
• Manage blueprint and document orders for members and industry partners.
• Provide outstanding customer service to contractors, subcontractors, suppliers, architects, engineers, and owners via phone or email
• Assist members with Planroom access, project searches, and document retrieval.
• Communicate project updates, bidding opportunities, and industry information to members.
• Develop positive relationships with other associations plan room staff members and collaborate to identify opportunities to enhance the member experience and improve operational efficiencies
• Support Builders Exchange events, programs, and member engagement activities.
• Perform other duties as assigned.
• Desire to jump into a small company and hit the ground running.

Qualifications:

Two to five years’ experience in an administrative position, excellent communication skills, organized, detail oriented, personable, flexible and customer focused. Must excel in multitasking, project management, attention to detail and working under pressure.

Skills:

• Superior written and oral communication skills with the ability to maintain attention to detail, consistency, and grammar.
• Professional demeanor and can establish rapport quickly
• Highly organized individual with the ability to manage multiple projects and meet competing deadlines.
• A positive and curious attitude, working well independently and in a collaborative, cross-functional team environment.
• Familiarity with Adobe and Microsoft Office
• Digitally savvy and able to learn new systems and software quickly.
• High standards of ethics and confidentiality to handle sensitive information
• Knowledge of construction plans, specifications, and bidding processes is beneficial but not required
• Positive attitude, detail and customer oriented.

Physical Demands: Regular use of laptop computers and desktop monitors is common. Will be required to lift up to 15 lbs. on occasion.

Travel: Travel may be required and longer than normal hours of work at meetings and conferences may be expected

Benefits:

Builders Exchange offers a competitive benefits package and a great work environment to employees. Benefits for part-time are per the company handbook.

Pay: $22.00 - $24.00 per hour

Expected hours: 25.0 per week

Work Location: In person