Plant Administration Manager

Key Responsibilities

• Lead plant administration operations, including security, housekeeping, canteen, transport, facilities, utilities, infrastructure and employee amenities.
• Manage administrative vendors, contractors and service providers, covering contracts, performance, compliance, service quality and cost control.
• Ensure upkeep and maintenance of plant facilities, office infrastructure, utilities and common areas, with timely resolution of administrative issues.
• Manage statutory licenses, registrations and administrative compliances, and liaise with government authorities and external agencies for plant-related matters.
• Monitor regulatory changes related to factory administration, Fire & Safety, environmental and local authority requirements, ensuring timely implementation and compliance.
• Manage deployment, attendance, shift scheduling and productivity of housekeeping, security, canteen, transport and other outsourced manpower.
• Verify contractor bills, attendance, wage payments and statutory compliance documents, including PF, ESI and labor law requirements.
• Conduct periodic audits of administrative services and implement corrective actions to enhance operational effectiveness.
• Prepare and control administration budgets, monitor expenses and drive cost optimization initiatives.
• Establish and maintain SOPs for plant administration processes and ensure adherence by employees and contractors.
• Ensure uninterrupted availability of office supplies, consumables, furniture, PPE (as applicable) and other administrative resources required for plant operations.
• Manage end-to-end Employee Transportation Operations, ensuring safe, timely, and cost-effective commute services for employees.
• Coordinate and oversee Bus Management, including route planning, scheduling, capacity utilization, vendor coordination, and daily operations monitoring.
• Handle company Vehicle Management activities such as fleet allocation, maintenance tracking, insurance renewals, registrations, fuel monitoring, and compliance requirements.

Desired Competencies

Strong leadership, vendor management, negotiation and communication skills, with sound knowledge of plant administration, facility management, statutory/legal compliance, contract management and government liaison, along with strong problem-solving and decision-making abilities.

Qualification: MBA/PGDM in HR

Experience: Minimum 8 years of relevant experience.