Plant Human Resources Executive

Job Purpose

The Plant Human Resources Generalist supports end-to-end HR operations at the manufacturing plant, ensuring compliance with labor laws, smooth employee lifecycle management, effective workforce deployment, and positive employee relations. The role acts as a key link between plant employees and management.

Key Responsibilities

1. HR Operations & Employee Lifecycle

• Manage day-to-day HR operations for permanent, contract, trainees, and apprentices.
• Maintain accurate employee records, attendance, leave, and shift data.
• Coordinate onboarding, induction, confirmation, transfers, and exit formalities.
• Ensure effective implementation of HR policies, procedures, and plant SOPs.

2. Recruitment & Workforce Management

• Support recruitment for plant roles including operators, technicians, supervisors, and executives.
• Coordinate with manpower agencies and contractors for contract labor deployment.
• Assist in manpower planning and workforce optimization.

3. Payroll & Benefits Coordination

• Prepare and validate payroll inputs such as attendance, overtime, incentives, and leave.
• Coordinate with payroll vendors/HO teams to ensure timely and accurate salary processing.
• Support administration of statutory and non-statutory benefits.

4. Statutory Compliance & Labor Laws

• Ensure compliance with applicable labor laws including Factories Act, CLRA, PF, ESI, Bonus, Gratuity, Minimum Wages, and state-specific laws.
• Maintain statutory registers, records, and returns.
• Support statutory inspections, audits, and liaison with authorities.
• Monitor contractor statutory compliance and documentation.

5. Employee Relations & Industrial Relations Support

• Act as first-level HR contact for plant employees.
• Handle employee grievances and ensure timely resolution.
• Support disciplinary actions and domestic enquiries.
• Assist in maintaining a harmonious industrial relations environment.

6. Training & Capability Development

• Coordinate induction, safety, skill, and behavioral training programs.
• Maintain training calendars, attendance, and records.
• Support skill development initiatives and statutory training compliance.

7. Health, Safety & Welfare

• Support EHS initiatives to promote a safe working environment.
• Ensure statutory welfare facilities such as canteen, transport, medical, and restrooms are maintained.
• Assist in accident reporting and investigation from an HR standpoint.

8. HR MIS & Reporting

• Prepare HR MIS reports on manpower, attrition, absenteeism, training, and compliance.
• Maintain accurate data for internal and external audits.

Key Skills & Competencies

• Working knowledge of Indian labor laws and plant HR processes
• Strong coordination, documentation, and follow-up skills
• Employee-centric mindset with problem-solving abilities
• Ability to work in a manufacturing / shift-based environment
• Proficiency in MS Excel, HRIS, and payroll systems
• Good communication and interpersonal skills

Educational Qualifications

• MBA / MSW / PGDM in Human Resources / Industrial Relations
• Certification in Labor Laws (preferred)

Experience

• 3-7 years of HR experience
• At least 2-4 years in FMCG / Manufacturing plant HR
• Exposure to contract labor management and audits is desirable

Key Performance Indicators (KPIs)

• Statutory compliance adherence
• Payroll accuracy and timeliness
• Recruitment turnaround time
• Employee grievance resolution timelines
• Accuracy and timeliness of HR MIS