PMO Analyst (Biotech/Biopharma)

Education:

• Advanced scientific/business degree with 3+ years experience or bachelors with 5+ years experience in biopharma/biotech industry

Work experience:

• Minimum 3 years experience in R&D in biopharma/biotech industry
• Demonstrated success operating in a global matrix organization with the full breadth of functions contributing to drug development
• Clear understanding of biosimilar development
• Advanced knowledge of project management principles
• Experience with portfolio-level reporting, milestone tracking, and/or resource management is an asset
• Exposure to financial reporting or R&D cost steering in a project management context is an asset

Functional Goal:

Project Management Office (PMO):

• Drive execution of specific PMO processes.
• Drive the setup and implementation of new PMO processes and tools, and optimization of existing specific PM processes and tools
• Support and act as the main backup for PLM financial processes, as required.
• Contribute to the strategic evolution of the PMO toward greater digitalization, data-driven decision making, and harmonized practices across BU Biopharma.

Scope of people responsibility:

• No hierarchical responsibility, but leadership of cross-functional Project Teams composed of >6 people experts in their field.

Main Task Description:

Project Management Office Coordination & Administration:

• Communicate and coordinate about weekly project tasks for project managers (weekly calendar)
• Coordination within our project management group of the execution of established processes around reporting, risk management, objective setting, etc.
• Ensure adherence to best practices, usage of templates and update procedures as per need.
• Drive monthly tracking of competitive achievements
• Act as the Quality champion for project management, coordinate internal audits around project management processes and for allocation of training on SOPs and WIs for project managers.
• Key User and group representative for corporate project management system (FiPS): support R&D users, train new users, etc.
• Drive the Contracting and invoicing workflows for project activities (costs approvals, contract signatures, PO creation, Good Receipts, invoicing, etc.)

Strategic PMO:

• Track and report on project milestones and timelines across the R&D portfolio, providing leadership with clear visibility on schedule adherence and early warnings on at-risk deliverables
• Support Resource Management and Capacity Planning activities, monitoring workload distribution across project teams and flagging constraints to PLM leadership
• Create, maintain and update the development blueprints and FiPS templates (costs and timelines), in line with latest benchmark learnings ; actively consolidate and enrich the benchmark database to strengthen the blueprint feedback loop.
• Contribute to Portfolio Risk Management by identifying interdependencies between projects and supporting structured escalation workflows
• Drive Digitalization and Centralization of project and process information consolidating milestone data, financial tracking, and portfolio reporting into single-source repositories
• Build and maintain Power BI dashboards for financial monitoring and portfolio visibility, replacing manual trackers and enabling real-time management cockpit views
• Support Financial R&D Steering by contributing to portfolio-level cost tracking and financial reporting in coordination with Controlling and Finance
• Contribute to further Harmonization and Standardization of PMO practices within BU Biopharma, including governance frameworks and reporting standards
• Actively explore and pilot innovations in project management, including the use of AI tools, to evolve internal processes and enhance PMO capabilities

Cooperation:

Internal:

• Development Team members
• Project Leadership & Management (PLM)
• CMC leads, Device leads, Reg Affairs leads.
• Relevant Governance Committees
• Controlling, Finance
• Strategic Marketing
• Business Development
• Supply and Tech Ops, as appropriate

External:

• CROs/CMOs (contract research/manufacturing organizations)
• External consultants or experts
• Co-development partners

Job Specific Competencies & Skills:

• Excellent organizational skills are an absolute must
• Entrepreneurial spirit and action/results driven
• Excellent communication skills, both oral and written
• Strong interpersonal, networking and relationship skills required, including listening skills
• Must be proficient with Microsoft Office programs and project management tools.
• Proficiency in Power BI as well as experience with Planisware (FiPS) are strong assets
• Demonstrated experience or strong interest in digitalization initiatives and data-driven reporting
• Familiarity with AI tools applied to project management or business processes is a plus

Languages:

• Fluency in English essential, both oral and written; additional languages (German or French) are an asset