PMO Analyst

About the role

This role involves initiating and maintaining effective coordination with other departments and divisions, consolidating and generating various division-level reports, and supporting PMO functions and project governance. The position requires hands-on involvement in budget monitoring, cost tracking, and financial reporting, along with managing project documentation and tracking department activities and deliverables.

Qualifications

• Bachelor's Degree in Business Administration, Management, Finance, Information Technology, or a related field
• Minimum of 5 years of experience in PMO, project coordination, project administration, or a closely related role
• Strong knowledge of project management tools, methodologies, and techniques
• Experience in report generation, project reporting, and management reporting
• Hands-on experience in budgeting, budget monitoring, cost tracking, and/or financial reporting
• Experience supporting PMO functions, project governance, or portfolio management
• Experience with budget forecasting, variance analysis, and financial tracking
• Experience in project documentation, including maintaining project records, trackers, status reports, meeting minutes, and other project-related documents
• Experience in inventory, asset, or resource management; experience with foreign/international asset inventory
• Excellent computer skills, particularly in Microsoft Office applications such as Excel, Word, and PowerPoint
• Strong prioritization and organizational skills to effectively manage multiple projects, tasks, and deadlines
• Excellent written and verbal communication skills, with the ability to coordinate with different stakeholders
• Ability to multitask and manage competing priorities effectively
• Strong analytical and critical-thinking skills, particularly in reviewing project data, reports, budgets, and documentation
• Highly organized and detail-oriented, with strong attention to accuracy and completeness

Key responsibilities

• Initiate and maintain effective coordination with other departments and divisions
• Maintain division training plans and monitor actual training execution
• Consolidate and generate various division-level reports
• Enforce quality standards, process improvements, continuous improvement initiatives, and audit finding closure
• Track department activities and deliverables
• Assist the department head in personnel management, including seating arrangements, budget versus actuals tracking, recruitment workflow, training completion monitoring, and performance appraisal processes
• Collaborate with heads to continuously improve division delivery outcomes and team engagement
• Perform other related duties as assigned