PMO

PMO & Project Coordination

• Follow up with team leads for weekly and monthly project updates.
• Prepare and maintain Plan vs Actual reports, Monthly Delivery Reports, and Project Snapshots.
• Schedule governance calls and track action items.
• Prepare Minutes of Meeting (MoM) and share updates with stakeholders.
• Create and maintain Risk, Issue, Action, and Stakeholder Registers.
• Support project tracking and provide regular status updates to management.
• Create organograms, data visualisations, Gantt Charts of project timelines for tracking project progress.

Resource Management

• Maintain and update Resource Register, Resource Movement Register, and Reporting Manager Register.
• Track resource allocation, utilization, onboarding status, and project assignments.
• Coordinate with team leads for resource requirements and staffing updates.
• Maintain resource information and share updates with HR and management teams.
• Monitor resource movements, replacements, and reporting manager changes.

Recruitment & Interview Coordination

• Coordinate with interview panels and collect interviewer availability.
• Prepare and maintain interview slot schedules and hiring trackers.
• Share interview schedules with HR and hiring teams.
• Coordinate aptitude tests, online assessments, and interview drives.
• Support hiring activities by tracking interview progress and candidate feedback.

Training coordination & Onboarding

• Plan and schedule training sessions for freshers and new joiners.
• Coordinate with trainers and ensure smooth execution of training programs.
• Conduct and evaluate assessments and questionnaires.
• Track onboarding activities, SOP completion, and training progress.
• Provide training materials, recordings, and learning resources.
• Coordinate system access, application access, and project readiness activities for new joiners.

Reporting & Presentation

• Prepare governance call decks, weekly reports, monthly reports, and town hall presentations.
• Create dashboards, trackers, flowcharts, and management reports.
• Maintain daily status reports for multiple project teams.
• Consolidate project, resource, and delivery data for leadership reviews.
• Support management with data analysis and reporting activities.

Process Improvement & Coordination

• Create and improve templates for project reporting and tracking.
• Standardize reporting formats and governance trackers.
• Support process improvement initiatives related to project and resource management.
• Coordinate with HR, IT, Delivery Managers, and Project Managers for day-to-day operations.
• Handle additional priority tasks assigned by management and support organizational initiatives.