PMO Lead

About Company

UTEL – Your Trusted Partner for End-to-End Infrastructure Solutions.

UTEL offers expert consultancy and system integration services across a diverse range of sectors, including Telecommunications & Data Center Solutions, Smart Logistics & Transportation, Alternative Energy, ICT & Software Solutions, and Tactical & Defense Technologies. With a commitment to excellence and innovation, we empower organizations to achieve their objectives with confidence and efficiency.

About the Role

UTEL Group is seeking a hands-on Head of Project Management Office (PMO) to lead the enterprise PMO, Project Controls and Document Control capabilities across the Project Management function. The role serves as the central control hub for project governance, portfolio visibility, schedule, cost, financial performance, risk, change, project evidence and management reporting across Government and Private projects.

The Head of PMO will work closely with Project Managers, Business Operations, Finance, Engineering, QHSE, Post-Contract Commercial / Claims and Management to provide earlier visibility, protect project margin, maintain controlled and auditable project records, and drive clear end-to-end accountability.

Key Responsibilities

• Enterprise PMO & Governance: Lead the PMO function and establish enterprise-wide project governance, methodologies, stage-gate reviews, controls, templates, standards and reporting disciplines across the project portfolio.

• Portfolio Management & Executive Visibility: Maintain a consolidated portfolio view covering project status, milestones, schedule, budget, forecast, margin, billing, risks, issues, dependencies, quality / safety indicators and decisions required; provide concise executive dashboards and early-warning insights.

• Project Controls & Performance Management: Lead Project Controls across active projects by establishing and monitoring approved baselines for scope, schedule, cost and resources; identify deviations early and drive recovery or corrective actions with accountable owners and due dates.

• Budget, Cost & Financial Control: Work with Project Managers and Finance to monitor approved budgets, actual costs, commitments, forecasts, Estimate at Completion (EAC), Cost to Complete (CTC), revenue, margin, billing, cash flow and financial exposure.

• Schedule, Progress & Recovery: Monitor master schedules, key milestones, critical paths, progress and major dependencies; challenge schedule slippage and ensure practical recovery plans are developed and tracked.

• Risk, Issue, Dependency & Change Control: Maintain structured RAID and change-control processes with clear assessment of cost / schedule impact, approval status, owners, mitigation actions, due dates and escalation paths.

• Document Control Leadership: Lead the Document Control function and establish standards for document numbering, master registers, revision / version control, review and approval workflows, transmittals, distribution, access control, project correspondence and document retention.

• Controlled Project Evidence & Claims Support: Ensure project records are complete, traceable and audit-ready to support contractual evidence, Variation Orders (VO), Extension of Time (EOT), Claims, Liquidated Damages (LD), dispute prevention and management decision-making in coordination with Post-Contract Commercial / Claims.

• Project Close-out & Handover Documentation: Ensure completeness and control of project close-out documentation, including approved deliverables, as-built / final records, customer acceptance evidence, handover documentation, lessons learned and required archiving.

• Data Quality, Systems & Digital PMO: Own PMO and Document Control data quality and continuously improve dashboards, project control tools, document management / EDMS practices and management information reliability.

• Cross-functional Governance: Coordinate with Government / Private Project teams, Finance, Engineering, Business Operations, Procurement, QHSE, QA/QC, HSE and Commercial teams to resolve issues and maintain consistent enterprise controls throughout delivery.

• Team Leadership & Capability Development: Lead, coach and develop PMO, Project Controls and Document Control team members; establish clear roles, service levels, performance expectations and capability-development plans.

• Resource & Capacity Management: Monitor portfolio workload and resource requirements, identify capacity constraints or conflicts and recommend prioritization, allocation or escalation actions to Management.

• Continuous Improvement: Identify recurring delivery and control gaps, drive root-cause improvements, standardize best practices and ensure lessons learned are embedded into future project execution.

What We're Looking For

• Education: Bachelor's or Master's degree in Engineering, Project Management, Business Administration, Finance, Accounting or a related field. Engineering or other project-based technical background is an advantage.

• Experience: 8+ years of relevant experience in PMO, Project Controls, Project Planning, Cost Control, Portfolio Management or complex project delivery, including demonstrated experience leading a team or function.

• Industry Exposure: Experience in System Integration, ICT, Engineering, Infrastructure, Construction, Data Center, Transportation, Power & Utilities or other project-based businesses is strongly preferred.

• Project Controls & Financial Acumen: Strong hands-on capability in schedule control, budgeting, cost control, forecasting, variance analysis, EAC / CTC, billing, cash flow, margin and project financial performance.

• Document Control: Strong understanding of Document Control governance, document registers, revisions, transmittals, approval workflows, correspondence, close-out records and auditable project evidence; experience with EDMS / document management systems is an advantage.

• Commercial / Contract Interface: Good understanding of scope and change control, contractual records and evidence required to support VO, EOT, Claims and LD management.

• Leadership & Stakeholder Management: Strong analytical, problem-solving, influencing and communication skills, with the ability to challenge project teams constructively and translate complex project information into clear executive recommendations.

• Tools: Strong proficiency in Microsoft Excel and PowerPoint; experience with Power BI, Microsoft Project, Primavera P6, ERP / SAP, Jira, Smartsheet, SharePoint or EDMS / Project Control tools is an advantage.

• Certification: PMP, PRINCE2, PgMP, PMI-SP, Agile or other relevant Project Management / Project Controls certification is an advantage.

• English: Good command of English, both written and spoken, with the ability to prepare management reports, review project / contractual documents and communicate effectively with international stakeholders.

What Success Looks Like

Management has clear, reliable and timely visibility of every critical project - including schedule, cost, margin, risks, changes, billing, project evidence and actions required. PMO, Project Controls and Document Control operate as one integrated control system, enabling earlier intervention, stronger margin protection and auditable project delivery.

The Head of PMO moves the organization from simply tracking projects to actively controlling project performance, protecting contractual evidence and enabling better management decisions.