Portfolio Administration Manager

Support the day-to-day operations of a prominent retail brand

Open to Full Time or Part Time – 4 days per week

Work close to home in Penrith

We have an exciting opportunity for an experienced Portfolio Administration Manager to join our high-performing Retail Property Management team. Based onsite in Penrith, this role will play a key part in driving administrative excellence, financial governance, and portfolio consistency across a national portfolio of retail assets.

Reporting to the National Portfolio Director, you will provide centralised oversight of key administration, reporting, compliance, and financial management processes while working closely with Centre Managers and key client stakeholders across Australia.

About the role

• Oversee portfolio-wide administration, reporting, and compliance activities across a national retail property portfolio.

• Manage key financial processes including arrears reporting, budgeting, outgoings audits, Capex reporting, and expense reviews.

• Maintain accurate lease, rent review, insurance and property management records across the portfolio.

• Partner with Centre Management teams to drive consistency, accountability, and best-practice processes across the portfolio.

• Provide accurate and timely reporting and insights to the client and internal stakeholders.

• Support portfolio planning initiatives, including team onboarding, training, and resource forecasting.

About you

• Previous administration experience, ideally within retail property, lease administration or property accounting

• Financial acumen, including budgeting, forecasting, reconciliations, and reporting.

• Exceptional attention to detail and commitment to accuracy.

• Strong organisational skills with the ability to manage competing priorities

• Excellent communication and stakeholder management abilities

• Intermediate to advanced Microsoft Excel skills.

What’s in it for you?

• Uncapped opportunities to develop your career within Property Management - the sky’s the limit.

• A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.

• You’ll form an integral part of an enormously successful team who outperform in the market year on year

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service, and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We look forward to hearing from you!

#WeAreCBRE