Portfolio Administrator

• Work part time 4 x days a week in Sydney CBD with hybrid working
• Take ownership of lease administration across a premium retail property portfolio
• Join a collaborative industrial client team of leasing, legal and centre management professionals who value knowledge sharing and teamwork

Who we’re looking for?

• Experience in lease administration within a retail property environment, with the ability to manage the end-to-end pre lease process independently
• Strong understanding of retail leasing, commercial agreements and legal documentation
• Exceptional attention to detail with a focus on accuracy and compliance
• Confident communicator who can build effective relationships with leasing teams, legal stakeholders, centre management, tenants and external solicitors
• Proficient in Microsoft Office and lease management systems such as MRI, Vault, Vision or similar platforms

The Role

Support leasing transactions across a national industrial property portfolio. You'll manage lease documentation from offer through to execution, ensuring everything is accurate, compliant, and completed on time. Working closely with Leasing, Legal, and Asset Management teams, you'll help keep deals moving while maintaining accurate lease records and documentation.

Key Responsibilities

• Maintain accurate lease records, critical dates and document management within our internal system
• Work closely with Leasing, Asset Management, Legal and Finance teams to ensure commercial terms are correctly documented
• Liaise with tenants, solicitors and leasing agents to keep transactions progressing smoothly and on schedule
• Review commercial terms including rent, incentives, guarantees and licence fees, identifying and escalating any discrepancies
• Ensure all lease documentation is accurate, compliant and audit-ready
• Prepare complete handover packs and final documentation once leasing transactions are completed

About Knight Frank

Knight Frank Australia is part of the world’s largest privately owned property consultancy. We provide transactional and advisory services across commercial property, including office, retail, and industrial assets. 

What’s in it for you?

• Enjoy two extra weeks of leave, two wellness days every year, and your birthday off to celebrate your way
• People first culture with visible, approachable leaders who keep everyone connected through open conversations and regular business updates
• Drive your career forward with structured six‑monthly check-ins and the ability to start growth conversations anytime.
• Work smarter with purpose-built property platforms and technology designed to save you time every day

Important to know

You must have valid Australian working rights to be considered.

A police check is required for successful candidates. 

We use AI tools to assist with screening, but people make the final decisions.

We are currently NOT accepting candidates via an agency, we have PSA’s in place.