Portfolio Coordinator

About the company:

This is a purpose-driven organisation focused on supporting its community through the delivery of essential services, public facilities, and future-focused initiatives. With a strong commitment to bettering the places people live and work, they invest in projects that strengthen the community and make it a great place to live, work, and enjoy.

Benefits:

• Professional development and project management training
• Exposure to large-scale capital programmes
• Collaborative and supportive team culture
• Diverse stakeholder engagement opportunities
• Purpose-driven work with community impact

About the role:
Reporting to the Group Manager – Capital Portfolio, you will play a vital role in supporting the successful delivery of capital projects and programs. Acting as a central coordination point, you’ll oversee governance processes, portfolio reporting, project administration, and stakeholder communication. Working closely with project managers, leadership teams, finance and digital teams, you will help ensure projects remain aligned, well-organised, and positioned for success.
This is an excellent opportunity for a highly organised coordinator who enjoys working across multiple priorities in a fast-paced project environment.

  
Role Responsibilities:

• Coordinate portfolio governance meetings and forums
• Prepare reports, agendas, presentations and minutes
• Maintain portfolio registers, actions, and decisions
• Monitor reporting timelines and stakeholder inputs
• Process invoices and portfolio administration tasks
• Ensure standards and best practices apply consistently
• Facilitate communication across projects and stakeholders effectively

About you:
You are a highly organised and proactive professional who thrives on keeping projects, stakeholders, and processes running smoothly. With strong attention to detail and communication skills, you’re confident managing priorities, building relationships across the business and ensuring governance and activities are delivered accurately and on time. You enjoy working in a collaborative environment and take pride in bringing structure, consistency, and accountability to your work.
  
Skills & Experience:

• More than 3 years of proven experience coordinating projects or programs
• Strong governance, reporting, and meeting coordination skills
• Advanced knowledge of Microsoft Office and project management systems
• NCEA Level 3 or an equivalent qualification in English, Math, and Computing
• Formal project management training
• Project management Qualification or working towards (Prince2, Diploma, NZQA, CAPM, or PMP)
• Current NZ full drivers’ license

If you’re passionate about supporting high-quality portfolios, please get in touch with Blaise for a confidential conversation – [027 262 0551](tel:027 262 0551) / [email protected]
 
Platinum Recruitment is proud to be a member of Te Uru Tāngata Centre for Workplace Inclusion and believes in equal opportunities for all. We actively promote diversity and inclusion in all our recruitment processes.
  
If this job isn't quite right for you, or you do not think that you tick all of the boxes you need to, but you are looking for a new position, please contact us for a confidential discussion.