Invia CEE x Travelplanet.pl x Wakacje.pl

About Wakacje.pl

We are an organization that has been fulfilling the travel dreams of Poles for 25 years. Wakacje.pl is the largest e-commerce platform in Poland and a network of travel agencies offering a wide range of travel products. Since 2015, we have been part of Wirtualna Polska Holding – the largest Polish group of media and e-commerce companies. At Wakacje.pl, we offer thousands of domestic and international trips, as well as travel insurance, airport parking, and holiday vouchers. We constantly expand our offer to best meet our customers' needs. If you approach life with #ENERGY, value #HONESTY AND OPENNESS, focus on #CUSTOMER UNDERSTANDING and #COLLABORATION at work, carry out your tasks with high #EFFICIENCY and #RESPONSIBILITY, and want to play a key role in making us #INNOVATIVE – join us!

Portfolio Manager

Miejsce pracy: Gdańsk

Region: pomorskie

Numer referencyjny: PM092026

Opis stanowiska

About us:

We are building a team combining Portfolio Management, Agile, and Business & System Analysis capabilities, responsible for how initiatives flow through the organization – from a business need and an idea, through decision-making and preparation, to delivery and measurable business outcomes.

Our goal is to create a fast and effective way of working across the organization: eliminating unnecessary steps, reducing waiting time, improving the flow of information and decisions, and maintaining a strong focus on what actually delivers value.

One of the key elements of this change is AI and automation. We actively look for opportunities to leverage new technologies across the entire initiative lifecycle.

We work closely with the Management Board, business leaders, Product Management, and IT. We use practices from Lean Portfolio Management, Agile, and SAFe, selecting what genuinely helps the organization operate more effectively.

We are looking for a Portfolio Manager who wants to not only manage the portfolio, but also help us change the way the organization manages it.

Key responsibilities:

• Managing the portfolio of strategic and development initiatives and supporting decisions around what we do, why we do it, when we do it, and what business outcomes we expect to achieve,
• Sharing responsibility for an effective end-to-end initiative lifecycle – from the initial business need through delivery and measurement of value.
• Collaborating with the Management Board, Business Owners, Product Management, IT, and other key stakeholders to shape the portfolio and its priorities.
• Running and evolving Portfolio Kanban and ensuring a smooth flow of initiatives through the organization.
• Identifying where initiatives wait, get blocked, or go through unnecessary steps, and driving changes to eliminate these issues.
• Simplifying processes, rules, and governance so that decisions can be made faster and at the right level of the organization.
• Using data and Flow Metrics to measure process effectiveness and identify bottlenecks.
• Preparing recommendations regarding priorities, sequencing, investments, and trade-offs between competing initiatives.
• Monitoring the portfolio from the perspective of business impact, strategic objectives, costs, risks, and dependencies, rather than focusing solely on delivery status.
• Preparing clear and concise decision-support materials for the Management Board and organizational leaders.
• Identifying and implementing opportunities to leverage AI and automation within Portfolio Management and across the initiative lifecycle.
• Working with Agile and BSA capabilities to continuously improve the way the organization operates.

Wymagania

Requirements:

• At least 3 years of experience in Portfolio Management, program management, large-scale initiatives, or a similar role within an IT, digital, or product environment.
• The ability to look beyond individual initiatives and understand the broader system, flow of work, and dependencies between its elements.
• Experience working at the intersection of business, product, and technology.
• A good understanding of Lean Portfolio Management and hands-on experience with Agile / SAFe.
• Experience working with senior management and translating complex information into clear recommendations and decisions.
• Strong analytical skills and confidence working with data.
• A strong focus on outcomes, business value, and time-to-value, rather than solely on scope and schedule delivery.
• Independence, ownership, and the courage to ask: “Why are we doing this, and can we do it more simply?”
• Openness to experimenting with AI and new ways of working.
• Excellent communication skills in both Polish and English.

Nice to have:

• SAFe certification (LPM, SA, POPM, APM, or similar).
• Experience in Portfolio / PMO / VMO transformation or a project-to-product operating model transformation.
• Knowledge of Flow Metrics, OKRs, Lean Budgeting, Participatory Budgeting, or Guardrails.
• Experience designing or simplifying organizational processes.
• Hands-on experience working with AI and building AI-powered solutions, such as agents, automations, workflows, or tools supporting everyday work and business processes.
• Practical experience using GenAI for analysis, information synthesis, work automation, process improvement, and decision support.
• Experience with Jira / Jira Align and Power BI or similar analytical tools.

Oferujemy

What do we offer:

Workplace safety and comfort:

• Full support during the onboarding period under the supervision of an engaging leader/buddy.

Business agency and agility:

• Real influence on business decisions, the ability to take initiatives and implement your ideas.

Development within the organization:

• Individual Development Plan,
• Participation in training courses and conferences to enhance professional competencies.

All-inclusive for Employees:

• A benefits package that you can use according to your preferences – Lux Med medical care, Health and Life Insurance (PZU and Warta), Multisport card, shopping and lunch vouchers, and many other cafeteria offers available on the Worksmile platform,
• Study Tour – trips abroad to explore our product offerings (destination tours and hotel audits),
• A training and webinar package supporting professional and personal development,
• Discounts on our products for employees and their families,
• Work in the modern Alchemia office complex – Neon building, 100 meters from the Gdańsk Przymorze-Uniwersytet SKM station,
• Casual dress code.

Ready to join the team with a #travelmindset? We’re waiting for you!

INFORMATION CLAUSE

1. Personal Data Controller

The controller of your personal data will be Wakacje.pl S.A. with its registered office in Gdańsk (hereinafter: we).

You can contact us at: Wakacje.pl S.A., al. Grunwaldzka 413, 80-309 Gdańsk

2. Data Protection Officer

We have appointed a Data Protection Officer. This is the person you can contact in all matters related to the

processing of personal data and the exercise of rights related to data processing. You can contact the inspector in

the following ways:

• by letter to the following address: Wakacje.pl S.A. / IODO / al. Grunwaldzka 413, 80-309 Gdańsk

• by e-mail to the following e-mail address: [email protected]

3. Purposes and bases for processing

We will process your personal data for the following purposes:

1. Conduct the recruitment process for the position you are applying for. The basis for processing is:

• implementation of labour law provisions (Article 22 (1) § 1 of the Code of Civil Procedure) and

  preparation for concluding a contract (Article 6 (1) (b) of the GDPR) in the scope of the following data:

  name(s) and surname; Date of birth; Contact; education; professional qualifications, the course of

  previous employment;

• Your consent (Article 6(1)(a) of the GDPR to the additional data that you choose to provide to us

  voluntarily in your CV, cover letter or during a job interview. Providing additional data, to the extent

  not specified by labour law or not required by us, will be treated as consent to the processing of

  such personal data. Giving consent in this case is voluntary, and consent given in this way may be

  revoked at any time;

• our legitimate interest (Article 6(1)(f) GDPR) in the data collected by us during the interview. We

  have a legitimate interest in vetting your skills and abilities – we need this to assess whether you are

  the right person for the position we are recruiting for;

• our legitimate interest (Article 6(1)(f) of the GDPR) consisting in the possibility of conducting

  recruitment by electronic means, efficient communication and ensuring the correct identification

  and, if necessary, confirmation of the candidate's identity in the system used to manage the

  recruitment process (the email address is the candidate's identifier in the eRecruiter system);

2. assessment of your qualifications, abilities and skills during future recruitment – the basis for the

processing is your consent (Article 6(1)(a) of the GDPR);

3. archival and evidentiary data - the basis for processing is our legitimate interest related to the pursuit or

defence of possible claims (Article 6(1)(f) of the GDPR).

4. Data retention period

We will retain your personal data for a period of one year after you submit your application for the position.

5. Data recipients

We will transfer your personal data to service providers supporting us in conducting recruitment processes, e.g. IT

service providers and a service provider providing the eRecruiter recruitment process management system, i.e.

eRecruitment Solutions sp. z o.o Such entities process data on the basis of a contract with us and in accordance

with our instructions.

Other companies from the Wirtualna Polska Holding S.A. capital group for administrative purposes,

including personnel management throughout the capital group for the purpose of exchanging data within

the capital group, in particular in connection with human resources management and organizational

structure, administrative, HR, payroll and IT services, planning and reporting at the group level.

In addition, if you consent to the processing of your personal data for the purposes of future recruitment,

we will be able to transfer your personal data to companies from the Wirtualna Polska capital group, which

includes Wirtualna Polska Holding S.A. with its registered office in Warsaw and subsidiaries

(https://holding.wp.pl/inwestor/struktura-grupy-kapitalowej)

6. Rights related to the processing of your personal data

You have the right to:

1. access to your personal data,

2. request rectification of your personal data,

3. request the deletion of your personal data,

4. request restriction of processing of your personal data,

5. object to the processing of your data – in cases where we process your data on the basis of our

legitimate interest,

6. transfer of your personal data, i.e. the right to receive your personal data from us, in a structured,

commonly used and machine-readable IT format. You can send this data to another data controller or

request that we transmit your data to another controller, but we will only do so if such transfer is

technically possible. You have this right to portability only in respect of the data that we process on the

basis of a contract with you or on the basis of your consent,

7. to the extent that your data is processed on the basis of consent - withdraw consent to the processing

of your personal data at any time. The withdrawal of consent does not affect the lawfulness of

processing carried out on the basis of consent before its withdrawal.

To exercise the above rights, please contact us or our Data Protection Officer (contact details in points 1 and 2

above).

You also have the right to lodge a complaint with the President of the Office for Personal Data Protection. This

right applies only to the lawfulness of the processing of personal data, and does not apply to the course of the

recruitment process