Post Exchange and Completion Assistant

We are seeking an organised, experienced and detail-oriented Post Exchange & Post Completion Conveyancing Assistant to join our growing conveyancing team.

This role will primarily support the conveyancing department with post-exchange and post-completion administration, ensuring matters progress efficiently from exchange through to registration at HM Land Registry.

The successful candidate must have previous experience within a residential conveyancing environment and be confident handling SDLT submissions and Land Registry applications.

Key Responsibilities

Post Exchange

• Preparing and issuing exchange letters to all relevant parties.
• Updating clients, estate agents, mortgage brokers and other solicitors following exchange.
• Ensuring completion dates and post-exchange requirements are accurately recorded on the case management system.

Post Completion

• Preparing and submitting SDLT returns to HMRC within the required deadlines.
• Obtaining SDLT5 certificates and ensuring these are correctly saved to the file.
• Preparing and submitting applications to HM Land Registry, including AP1 applications and supporting documentation.
• Dealing with registration requirements and ensuring applications are submitted promptly following completion.
• Monitoring Land Registry applications and dealing with requisitions where appropriate.
• Liaising with solicitors, lenders and other relevant parties regarding post-completion matters.
• Updating the case management system accurately throughout the process.
• Updating Lender Exchange/LMS
• Ensuring all post-completion tasks are completed in accordance with internal procedures, lender requirements and regulatory obligations.
• Maintaining accurate records and ensuring completed files are ready for closure.

Essential Skills and Experience

• Previous experience working within residential conveyancing.
• Experience of post-exchange and post-completion processes.
• Experience submitting SDLT returns.
• Experience preparing and submitting HM Land Registry applications.
• Familiarity with AP1 applications and Land Registry registration requirements.
• Excellent attention to detail and organisational skills.
• Ability to manage a high volume of matters and work to deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and take ownership of tasks.
• Confidence using case management systems and online portals.

Desirable

• Experience dealing with Land Registry requisitions.
• Knowledge of lender requirements and UK Finance Mortgage Lenders' Handbook.
• Experience working in a busy, high-volume conveyancing department.

What We Are Looking For

We are looking for someone proactive, reliable and highly organised who understands the importance of accuracy and deadlines within conveyancing.

The successful candidate will be comfortable managing post-exchange and post-completion processes independently while working closely with the wider conveyancing team.

If you have solid conveyancing experience and are looking for a role where you can take ownership of an important part of the transaction process, we would love to hear from you.

Please apply with your CV and details of your relevant conveyancing experience.

Pay: £25,000.00 per year

Application question(s):

• Do you have previous experience submitting SDLT returns and HM Land Registry applications within a residential conveyancing role?

Work Location: Remote