PPM Coordinator (HVAC)

PPM Coordinator – HVAC

Location: Newtownabbey, Northern Ireland
Salary: Up to £29,000 per annum
Hours: Monday to Friday, 40 hours per week

Your New Company

We are seeking a highly organised and proactive PPM Coordinator to join our established air conditioning and HVAC team in Newtownabbey.

This is a dedicated planned maintenance coordination role, responsible for managing PPM schedules across a portfolio of commercial and industrial customers.

You will work closely with customers, engineers and the internal maintenance team to ensure all planned preventative maintenance visits are scheduled, completed within the required timeframes and accurately recorded.

Your New Role

As PPM Coordinator, you will be responsible for the day-to-day coordination and administration of the company's planned preventative maintenance programme, working closely with the PPM Supervisor to ensure the maintenance schedule is managed efficiently.

Key Responsibilities:

• Manage and maintain the company's PPM schedules.
• Coordinate and schedule engineers for planned maintenance visits, liaising closely with the PPM Supervisor.
• Monitor upcoming PPM requirements and ensure visits are arranged within the required service periods.
• Liaise with customers to arrange suitable maintenance dates and site access.
• Allocate engineers based on location, availability, skillset and site requirements.
• Monitor PPM completion and follow up on outstanding maintenance visits.
• Ensure engineer maintenance reports and documentation are received and processed correctly.
• Maintain accurate records of completed, upcoming and outstanding PPM works.
• Identify overdue or upcoming PPM requirements and take appropriate action.
• Liaise with engineers and internal management regarding site requirements, access arrangements and maintenance information.
• Maintain accurate customer and asset information.
• Assist with the preparation and submission of PPM reports to customers.
• Assist with the administration of quotations for remedial works identified during PPM visits.
• Issue completed engineer job sheets to customers as required.
• Ensure customer maintenance schedules and records remain accurate and up to date.
• Support the PPM Supervisor with the efficient planning and administration of the overall PPM programme.

What You'll Need to Succeed

• Previous experience in PPM, planned maintenance or engineering coordination is highly desirable.
• Experience scheduling engineers, technicians or maintenance teams.
• Excellent organisational and time-management skills.
• Ability to manage multiple maintenance schedules and priorities.
• Strong communication skills, both written and verbal.
• Excellent attention to detail and accurate record keeping.
• Good working knowledge of Microsoft Office, particularly Excel and Outlook.
• Ability to work independently while working closely with the PPM Supervisor and wider team.
• A proactive and organised approach to planning and coordination.

Desirable Experience

• Experience working within an HVAC, air conditioning, mechanical or electrical engineering contractor.
• Previous experience coordinating planned preventative maintenance.
• Understanding of PPM processes and maintenance schedules.
• Knowledge of air conditioning or building services is advantageous.

What You'll Get in Return

• Salary up to £29,000 per annum
• Monday to Friday, 40 hours per week.
• Established and experienced engineering team.
• Modern office environment in Newtownabbey.
• Free onsite car parking.
• Excellent public transport links.
• Opportunity to develop your career within the HVAC and engineering industry.
• Full training and support provided.

The Ideal Candidate

The ideal candidate will be highly organised, methodical and confident coordinating engineers and planned maintenance activities.

You will be responsible for ensuring that PPM visits are planned in advance, scheduled efficiently, completed within the required timeframes and accurately recorded.

Experience within HVAC, engineering, facilities management or planned maintenance would be a strong advantage.

Job Type: Permanent

Pay: Up to £29,000.00 per year

Benefits:

• Company pension
• On-site parking

Work Location: In person