Practice Administrator – Operations

Practice Administrator – Operations
Salary: $60,000 - $65,000
Location: Latham, NY

As a Practice Administrator, you will play a vital role in supporting the success of the Firm's Practice Groups by driving operational efficiency, enhancing communication, and helping attorneys focus on delivering exceptional client service. Serving as a key partner to attorneys, leadership, and support teams, you will coordinate workflows, support strategic initiatives, and help ensure the consistent execution of Firm policies and best practices. This position is ideal for a highly organized, adaptable professional who thrives in a fast-paced environment and is eager to build a career in legal operations and business management.

Duties Include:

• Serve as a primary liaison between attorneys, Practice Heads, and Firm leadership to support operational efficiency and workflow management.
• Prepare, analyze, and distribute billable-hours and performance reports, and assist in facilitating attorney productivity meetings.
• Track, coordinate, and resolve cross-functional projects, operational initiatives, and escalated issues across Practice Groups.
• Monitor adherence to Firm policies, best practices, file audits, litigation plans, and other compliance-related processes.
• Manage internal communications, deadlines, team structures, and resource tracking utilizing the Firm's case management and billing systems.
• Coordinate Practice Group training programs, legal department meetings, and onboarding activities for new attorneys.
• Provide administrative and operational support to Practice Heads and Firm Management on strategic initiatives and special projects.
• Assist with case transfers, client communication, and other operational needs to ensure seamless support across the Firm.

Requirements:

• Bachelor’s degree in Business, Administration, Technology, or a related field from an accredited college or university
• 2-3 years of operations-focused experience required
• Prior experience with a law firm, legal service provider, or legal consulting organization preferred
• Strong interest in business operations, process improvement, and organizational management
• Proficiency with Microsoft Office Suite, including Excel
• Experience working with operational software and reporting tools; familiarity with legal case management systems is a plus
• Excellent communication and interpersonal skills with the ability to work effectively with attorneys and leadership
• Strong organizational and project management skills with exceptional attention to detail
• Ability to manage competing priorities and adapt quickly in a fast-paced environment
• Demonstrated ability to work both independently and collaboratively

Why Join Tully Rinckey?

• Join one of the fastest-growing law firms in the country
• Work alongside Firm leadership and attorneys across multiple practice areas and jurisdictions
• Gain exposure to the operational and business-management side of a nationally recognized law firm
• Play a key role in improving efficiency, communication, and performance across Practice Groups
• Collaborate in a team-oriented environment that values innovation, accountability, and professional development
• Opportunity to contribute to strategic initiatives and Firm-wide growth

Compensation & Benefits:

• 401(k) with 100% employer match up to 6%
• 100% employer-paid single coverage health insurance, with other comprehensive plan options available.100% Employer-paid single dental and vision coverage
• Two weeks of paid vacation and one paid sick week
• Additional week of vacation after 18 months of full-time employment
• Eleven paid federal holidays

Equal Opportunity Statement

Tully Rinckey PLLC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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