Practice Assistant / Administrative Assistant

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Job details:

Legal Operations Experience with Real Growth Opportunities This Jobot Job is hosted by: Scott Rundlett

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Salary: $50,000 - $60,000 per year

A bit about us: We are a full-service law firm providing practical legal guidance to businesses and organizations facing complex issues. Our work spans litigation, transactions, and regulatory matters, with teams collaborating across practices to deliver efficient, well‑reasoned solutions. We focus on understanding how our clients operate so we can offer advice that is both strategic and grounded in real‑world considerations. Our lawyers value clarity, responsiveness, and sound judgment, and we aim to build lasting client relationships through consistent, high‑quality work.

Why join us? We offer a collaborative environment where attorneys are trusted with meaningful responsibility and supported through mentorship and open communication. Our teams are approachable and engaged, and we encourage professional growth through hands‑on experience and exposure to a wide range of matters. We believe strong legal careers are sustainable, so we promote balance, flexibility, and respect for life outside the office. Attorneys also have opportunities to engage in pro bono and community‑focused work as part of a well‑rounded practice.

Job Details We are seeking a detail-oriented professional to provide administrative and operational support to attorneys and business professionals across a variety of practice areas. This role offers exposure to legal operations, client service, document management, and office administration in a collaborative environment. We are looking for someone who takes pride in producing accurate work, managing multiple priorities, and helping teams operate efficiently. This position is ideal for a motivated professional seeking an opportunity to build legal and professional services experience within a fast-paced setting.

Responsibilities

• Assist attorneys and staff with the preparation, formatting, proofreading, and production of client documents
• Support new matter intake, file organization, records management, and document retention processes
• Maintain and update client, contact, and mailing databases
• Conduct basic legal and factual research as requested
• Manage document scanning, copying, electronic filing, and administrative support functions
• Assist with scheduling, coordination, and logistical support for attorneys and staff
• Provide backup support for various office functions and team members as needed
• Maintain organized records and administrative systems
• Handle confidential information with professionalism and discretion
• Support day-to-day operational needs that contribute to efficient client service

Qualifications

• 1–2 years of administrative, legal support, office services, or professional services experience
• Associate's degree or equivalent combination of education and experience preferred
• Proficiency with Microsoft Office applications
• Experience working with document management systems is a plus
• Strong proofreading, editing, and document formatting skills
• Excellent written and verbal communication abilities
• Strong attention to detail and organizational skills
• Ability to prioritize work in a deadline-driven environment

Requirements

• Ability to manage multiple projects and shifting priorities
• Strong interpersonal and client service skills
• Ability to work independently and collaboratively
• High level of reliability, professionalism, and discretion
• Strong organizational and time-management abilities
• Ability to perform administrative and records management duties accurately
• Flexibility to support various operational and administrative functions as business needs require

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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