Practice Assistant

Practice Assistant

Mousilli Legal Group
Location: Remote
Employment Type: Full Time
Reports To: Legal Administrator and Assigned Attorneys

About Mousilli Legal Group

Mousilli Legal Group is an intellectual property and technology law firm serving startups, founders, and high-growth businesses. Our attorneys advise clients on trademarks, patents, technology transactions, venture financing, startup law, and business disputes.

We are a fully remote team committed to responsive client service, practical legal solutions, and efficient use of technology.

Position Summary

Mousilli Legal Group is seeking an organized, responsive, and technology-comfortable Practice Assistant to support our attorneys and legal operations team. The Practice Assistant will help manage client communications, matter administration, attorney calendars, document workflows, billing support, and practice-group projects.

This position is well suited for someone who takes ownership of assignments, communicates clearly, notices details, and is comfortable working independently in a fast-moving remote environment.

Key Responsibilities

• Provide administrative and practice support to assigned attorneys and practice groups.
• Monitor shared inboxes and help ensure client and internal requests are promptly acknowledged and routed.
• Assist with new-client intake, consultation scheduling, engagement-letter workflows, conflicts information, and matter opening.
• Maintain attorney calendars, schedule meetings, and coordinate deadlines and follow-up items.
• Prepare, format, proofread, and organize correspondence, agreements, reports, presentations, and other legal documents.
• Maintain accurate client and matter information in Clio Manage and other firm systems.
• Assist attorneys with task tracking and follow up on outstanding assignments, client requests, and deliverables.
• Support billing processes, including reviewing time-entry status, preparing billing information, and helping resolve administrative invoice questions.
• Save and organize client documents in accordance with the firm’s SharePoint and OneDrive filing procedures.
• Assist with electronic signatures, document distribution, and maintenance of executed documents.
• Coordinate with attorneys, paralegals, contractors, clients, vendors, and the operations team.
• Support practice-group reporting, marketing activities, client-development projects, and internal initiatives.
• Help document and improve recurring procedures and workflows.
• Protect confidential and privileged information and comply with firm policies and professional obligations.
• Perform other administrative and practice-support duties as assigned.

Qualifications

• Preferably at least two (2) years of experience in a law firm, professional-services firm, or comparable client-service environment preferred.
• Strong organizational skills and careful attention to detail.
• Clear, professional written and verbal communication.
• Ability to prioritize competing assignments and follow matters through completion.
• Sound judgment when handling confidential or time-sensitive information.
• Comfort working independently and communicating proactively in a remote environment.
• Proficiency with Microsoft 365, including Outlook, Word, Teams, SharePoint, and OneDrive.
• Experience with Clio Manage or another legal practice-management platform is preferred.
• Familiarity with intellectual property, corporate, transactional, or litigation practices is helpful but not required.
• Paralegal education or experience is welcome but not required.

What Success Looks Like

A successful Practice Assistant:

• Keeps attorneys organized and informed.
• Responds promptly and professionally to clients and team members.
• Records and routes assignments accurately.
• Anticipates routine next steps and follows up without repeated reminders.
• Maintains complete and orderly matter records.
• Learns the firm’s systems and procedures quickly.
• Identifies administrative issues early and helps move work forward.
• Contributes to a collaborative, accountable, and service-oriented remote team.

Role Boundaries

The Practice Assistant supports attorneys and legal professionals but does not independently provide legal advice, establish legal strategy, or make decisions requiring attorney judgment.

Application Instructions

Please submit a resumeand a brief statement describing your experience supporting attorneys or other professionals in a remote, technology-enabled workplace. Applicants may also identify the legal software and Microsoft 365 applications they have used.

Mousilli Legal Group is an equal opportunity employer. Employment decisions are made without regard to legally protected characteristics.

Pay: $32,000.00 - $35,000.00 per year

Benefits:

• Flexible schedule
• Opportunities for advancement
• Work from home

Work Location: Remote