Practice Assistant - Litigation/Labor & Employment

Legal Practice Assistant Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We currently have an opportunity for an entry-level Practice Assistant in our Pittsburgh office to work with attorneys in our Labor & Employment practice group. Qualified candidates will have 1 - 3 years of experience in either Litigation or Labor & Employment. Please apply if are motivated to learn and looking for a rewarding career in a business-casual team environment with a well-established firm!

The Firm is currently on a hybrid work schedule . After the first month of employment, you have the opportunity to work remotely 2 days per week.

Essential Duties And Responsibilities

• Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines.
• Prepare and format pleadings, discovery, and other litigation documents.
• Prepare and file documents following court procedures and in federal, local, and/or state courts.
• Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Coordinate travel arrangements through corporate travel companion, Navan.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review through 3E.
• Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide.
• Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality.
• Other related duties, as assigned.

Required Education/Experience

• A minimum of 1 year of experience as a litigation or labor & employment practice assistant (legal secretary).
• Excellent time management and interpersonal communication skills.
• Strong attention to detail, initiative, and follow-through.
• Must have a positive can-do, team oriented attitude.
• Ability to work efficiently and balance assignments/workflow from busy attorneys to meet time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, and other computer and document management systems.

Buchanan Ingersoll and Rooney PC offers outstanding benefits that include:

• Insurance – Medical, Dental, Vision
• 401K program
• Retirement Savings Program
• Generous Paid Time Off
• Paid Holidays
• WorkWell wellness program
• Free use of building gym
• Caregiving assistance with Bright Horizons
• Firm-wide emergency assistance fund
• Available Hybrid schedule

We are an Equal Opportunity Employer.