Practice Coordinator

LHH is partnering with a well-established law firm seeking a highly organized and proactive Legal Practice Coordinator to serve as the operational hub of a busy legal practice. This position plays a critical role in overseeing billing operations, matter management, workflow coordination, and legal administrative support. The ideal candidate thrives in a fast-paced environment, enjoys taking ownership of processes, and can effectively manage competing priorities while supporting attorneys and clients with exceptional service.

Responsibilities

• Coordinate all aspects of litigation and matter management from file opening through billing and matter completion.
• Manage approximately 200 monthly client invoices, ensuring accuracy, timeliness, and compliance with client billing requirements.
• Review and process prebills, collaborate with billing specialists, and assist with monthly billing deadlines.
• Monitor new matters and maintain organized case files while tracking deadlines and workflow progress.
• Assist with legal administrative duties, including document preparation, proofreading, scheduling, court filings, and client communications.
• Partner with attorneys, paralegals, and support staff across multiple offices to provide status updates and ensure seamless case management.
• Maintain matter information and documents within iManage and other firm systems.
• Track and coordinate a high-volume practice, ensuring matters move efficiently and client expectations are consistently met.

Qualifications

• Previous experience as a Legal Practice Coordinator, Billing Coordinator, Litigation Assistant, Legal Assistant, Legal Administrative Assistant, or similar law firm support role.
• Demonstrated experience managing attorney billing, prebills, and client invoicing.
• Experience with Elite 3E is strongly preferred.
• Strong organizational and time-management skills with the ability to juggle multiple priorities.
• Ability to thrive in a deadline-driven, fast-paced legal environment.
• Professional and confident communication skills with the ability to coordinate across multiple stakeholders.
• Exceptional attention to detail and commitment to accuracy.
• Experience with iManage and Microsoft Office is preferred.

What We're Looking For

• A highly organized professional who enjoys being the go-to resource for a busy legal practice.
• Someone who takes ownership and accountability for billing and practice management responsibilities.
• A proactive multitasker who can prioritize competing demands and keep matters moving forward.
• A confident and collaborative professional who builds strong working relationships while maintaining a high level of professionalism.

Benefits

• Comprehensive medical, dental, and vision benefits
• Paid time off and paid holidays
• 401(k) and additional firm-sponsored benefits
• Paid parking
• Long-term career growth and advancement opportunities within a respected law firm

Interested candidates are encouraged to apply today for immediate consideration.

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance

• San Francisco Fair Chance Ordinance