Practice Manager

Practice Manager, Greater Belfast

Overview

Pathway is recruiting a Practice Manager on behalf of an established legal practice in Belfast.

Reporting to the Partners, you will oversee the day-to-day administration and organisation of the practice, supporting a team of 21 staff and three equity partners.

This would suit someone with strong office or practice management experience. Previous experience and knowledge of a legal practice would be desirable.

Key Responsibilities

• Coordinate day-to-day practice administration, recurring tasks and upcoming events.
• Support HR administration and maintain confidential staff records.
• Organise continuing professional development and maintain training records.
• Manage supplier relationships, contracts, renewals and professional subscriptions.
• Liaise with external IT providers and coordinate IT support.
• Coordinate website updates.
• Maintain practice policies and support the Partners with administrative compliance matters.
• Assist with complaints administration and record keeping.
• Coordinate file storage, retention and confidential destruction.
• Set up banking transfers during the bookkeeper’s leave, with full training provided.

Finance Responsibilities

The practice has a dedicated bookkeeper who manages day-to-day accounts. The Practice Manager will provide cover for setting up banking transfers during the bookkeeper’s leave. Full training will be provided.

About You

• Experience in practice management, office management or a similar role.
• Knowledge of a legal practice would be desirable.
• Excellent organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Strong communication and interpersonal skills.
• A discreet and professional approach to confidential information.
• Good IT skills and confidence liaising with external suppliers.

Hours and Benefits

• Salary Negotiable depending on experience
• Ideally full time, working 35 hours per week.
• Reduced hours considered for the right candidate.
• Office based in Belfast.
• 20 days’ annual leave for full-time employees.
• One additional loyalty day after four years’ service, increasing annually to a maximum of five additional days.
• Office closes at 4pm on Fridays.

At Pathway, we treat all applications with the highest level of confidentiality and professionalism.

In line with GDPR regulations, your personal information will only be used for recruitment purposes, stored securely and never shared without your consent. You can request to have your data removed at any time.