Pre-Construction Coordinator

Oakline Construction Group has a current opening for a Pre-Construction Coordinator. Based in St. Louis, MO and in business for over forty years, Oakline Construction Group specializes in the office, hospitality, and boutique industrial construction sectors. This is an excellent opportunity for someone early in their career who enjoys administrative support, coordinating multiple tasks, communicating with vendors and partners, and learning about the commercial real estate and construction industries.

The ideal candidate is proactive, eager to learn, customer-service focused, and comfortable managing a variety of office and project support responsibilities.. No construction experience is required. We are willing to train the right individual who brings a positive attitude, strong organizational skills, and a desire to grow professionally.

MAJOR DUTIES INCLUDE:

• Provide administrative support to the Pre-Construction, Development, and Construction teams.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Communicate with subcontractors, vendors, suppliers, and other project partners to gather information, schedule meetings, and follow up on outstanding items.
• Assist with bid invitations, proposal tracking, and subcontractor outreach.
• Maintain project files, documentation, and electronic records in an organized manner.
• Coordinate meetings, calendars, site visits, and project-related appointments.
• Prepare correspondence, meeting notes, spreadsheets, and reports as needed.
• Track project milestones, deadlines, and outstanding action items.
• Support contract and project administration by ensuring required paperwork is complete and properly filed.
• Update internal databases, contact lists, and project management systems.
• Collaborate with team members to ensure smooth communication between office staff, field personnel, subcontractors, and stakeholders.
• Perform general office and administrative duties as assigned.

IDEAL CANDIDATE:

• High school diploma required; Associate's or Bachelor's degree preferred but not required.
• Previous administrative, customer service, office support, or coordinator experience is a plus.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable speaking with subcontractors, vendors, and internal team members professionally and confidently.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Positive attitude, strong work ethic, and willingness to learn new skills.
• Ability to work independently while collaborating effectively within a team environment.

Why you should choose Oakline Construction Group:

At Oakline Construction Group we use our knowledge and talents for the greater world around us. We value the whole person in our People-First culture. We build each other up and donate working hours to give back to our communities. We demonstrate our Mutual Respect through open, candid, and honest communication. We live with Selfless Passion for our business and our industry by recognizing that we succeed as one team, spread across multiple cities. We take Radical Responsibility in keeping our promises and doing what we say we will do. Working in concert with our sister companies’, Bamboo Equity Partners, Intelica CRE, and Oakline Studios, we are pursuing our vision of providing the full spectrum of services for our client’s commercial real estate needs.

Selection of Benefits we offer:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(K) with Company match
• Competitive PTO
• Stipend for Health and Wellness
• Dedicated work time for education and volunteering opportunities

Oakline Construction Group is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.