Pre-Construction Coordinator

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Pre-Construction Coordinator– Seal Masters of Hawaii

Location: Oahu, HI
Status: Full-Time, On-Site (ALL APPLICANTS MUST RESIDE ON OAHU)

Pay: $55,000-65,000 per year DOE + Performance Incentives

Seal Masters of Hawaii and Elite Construction are seeking a detail-oriented Pre-Construction Coordinator to play a critical role in supporting sales, preconstruction, and early project execution.

This role is ideal for a highly organized professional who thrives in a fast-paced environment, manages details with precision, is proficient at innovating new templates and processes, and communicates confidently across internal teams, consultants, subcontractors, and clients.

About Seal Masters of Hawaii

Seal Masters of Hawai‘i has been a trusted leader in exterior building renovations since 1986. We specialize in restoring and protecting mid- and high-rise buildings across the state, with services including concrete repair, waterproofing, painting, sealant replacement, railing replacement, window and door replacement, and more. Our team is committed to integrity, safety, and delivering high-quality solutions designed for Hawai‘i’s unique environment.

The Role

This position serves as a central point of coordination for Sales to Precon and Precon to Construction handoff, which includes assisting with proposals and bids, contracts, preconstruction documentation, permitting, budgeting support, and client communication, helping ensure projects are set up accurately and efficiently from pursuit through construction handoff.

Key Responsibilities

• Assist Sales Team with bid presentation preparations
• Prepare contracts and agreements for new projects
• Review all incoming contract revisions from AOAO attorneys and assess risks
• Coordinate project preconstruction items, including preconstruction meetings, subcontractors, hazardous materials testing, and project specific COI’s, bonds, and materials procurement
• Maintain BuilderTrend (job setup)
• Draft project submittals and pre-project RFI’s
• Prepare billing back up templates and SOVs
• Ensure necessary permits are in place prior to project start
• Coordinate materials forecasting for large projects and assist with bulk order purchasing
• Prepare preliminary schedules, drop layouts, and site plans
• Initial communication with clients on new projects

Qualifications

• Highly detail-oriented and organized
• Strong time management and prioritization skills
• Excellent written and verbal communication
• Reliable and consistent follow-through
• Ability to learn quickly and absorb information efficiently
• Ability to innovate new templates and processes as needed
• Team player who works well with others
• Strong customer focus with a service-oriented mindset
• Visible, accessible, and responsive to co-workers and clients
• High integrity, ethical, trustworthy, and accountable
• Puts the organization and team above self-interest
• Legal knowledge and background preferred

What We Offer

• Company-issued laptop
• Full medical, dental, drug, and vision coverage for you and your family (Kaiser or HMSA)
• 401(k) with 100% match up to 6% of salary (after 1 year)
• $200 annual healthcare incentive for completing wellness visits
• 11 paid federal holidays, including a fully paid Christmas break
• 10 days of paid vacation from day one (increases to 15 days after 5 years)
• Annual Incentive Program (eligible after 1 year)
• Monday–Friday Schedule

Additional Application Submittals

To help us get a sense of your experience and personality, please send the following to [email protected] with your application:

• Current resume
• References or Letters of Recommendation
• Optional, but encouraged: A short video introduction (1 to 3 minutes) about your background, experience, and interest in the role. It isn't required, but it helps us get to know your communication style and personality. You're also welcome to share any additional work samples or projects that highlight your skills.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you reside on the island of Oahu?

Ability to Commute:

• Honolulu, HI 96819 (Required)

Ability to Relocate:

• Honolulu, HI 96819: Relocate before starting work (Preferred)

Work Location: In person