Preconstruction Admin

We are looking for a highly organized and proactive Preconstruction Administrator (Precon Admin) to support our construction projects, administrative systems, estimating, documentation, and project coordination.

The ideal candidate is not someone who simply completes administrative tasks. We are looking for someone who takes ownership, works independently, is comfortable learning new software, understands construction drawings, and actively looks for ways to improve systems, workflows, and overall efficiency.

Key Responsibilities

• Organise office systems and digital filing structures.
• Manage project documentation and prepare professional handover packages using Canva.
• Organise project photos and maintain clear, structured project records.
• Use Microsoft 365 to manage projects, documents, communication, and workflows.
• Use Tradify for job management, scheduling, quotations, labour tracking, material costing, and job costing.
• Complete quantity take-offs from architectural and waterproofing drawings.
• Assist with estimating material quantities, labour requirements, and project costing.
• Prepare professional quotations and tender submissions.
• Use Xero for invoicing and general accounts administration.
• Manage QA documentation, warranties, and project handover packages.
• Maintain accurate and up-to-date project records.
• Identify opportunities to improve systems, workflows, and overall operational efficiency.
• Provide general administrative and preconstruction support as required.

Requirements

• Previous experience in construction administration, preconstruction, estimating, project administration, or a similar role.
• Confident reading and interpreting architectural and construction drawings.
• Experience or strong understanding of quantity take-offs and estimating.
• Strong organisational and document management skills.
• Proficient in Microsoft 365.
• Experience with Tradify, Xero, and Canva is highly desirable.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, deadlines, and priorities.
• Comfortable learning new software and systems.
• Ability to work independently and take ownership of responsibilities.
• Proactive mindset with a strong interest in improving processes and workflows.

Ideal Candidate

We are looking for someone who:

• Takes ownership rather than waiting to be told what to do.
• Is proactive in identifying problems and finding practical solutions.
• Can confidently work with construction drawings and assist with take-offs and estimating.
• Is highly organised and detail-oriented.
• Is comfortable working with different software and digital systems.
• Looks for ways to improve processes and make the business more efficient.
• Can balance administrative responsibilities with construction and preconstruction tasks.
• Is reliable, resourceful, and willing to learn