Preconstruction Assistant

Jos Summary

United Grading & Excavating is seeking a full-time Preconstruction Assistant to support our growing Preconstruction and Estimating Department. This position will work closely with the Preconstruction Manager, Estimators, and Assistant Estimators to coordinate bid opportunities, organize project documentation, communicate with subcontractors and suppliers, and help projects move efficiently through the estimating process.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple projects and deadlines simultaneously. Previous experience in construction, estimating, project coordination, or document control is preferred.

Responsibilities

• Receive, review, organize, and track Invitations to Bid from general contractors, developers, and other clients
• Maintain the Preconstruction bid schedule and bid board, including deadlines, project statuses, and follow-up requirements
• Download and organize plans, specifications, addenda, bid forms, RFIs, and other preconstruction documents
• Create and maintain electronic bid and project folders according to company standards
• Distribute plans and bid information to Estimators and Assistant Estimators
• Prepare and distribute Requests for Quotes to subcontractors and suppliers
• Track subcontractor and supplier participation, pricing, outstanding quotes, and bid coverage
• Follow up with subcontractors and suppliers before bid deadlines to help ensure adequate quote coverage
• Maintain and help expand the company’s subcontractor and supplier database
• Assist Estimators with proposals, bid documentation, quotes, and other preconstruction paperwork
• Track bid results and maintain awarded, lost, and pending project records
• Assist with preparing awarded projects for turnover from Preconstruction to Operations and Project Management
• Coordinate with the Preconstruction Manager to keep projects moving through the established workflow
• Provide general administrative and organizational support to the Preconstruction Department

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple projects, deadlines, and priorities
• Strong written and verbal communication skills
• Ability to communicate professionally with general contractors, subcontractors, suppliers, and internal team members
• Proficiency with Microsoft Outlook, Excel, Word, and electronic document-management systems
• Ability to work independently while contributing to a team-oriented estimating environment
• Construction, civil/sitework, estimating, project coordination, or construction administrative experience is preferred
• Experience working with construction plans, specifications, bid documents, or estimating software is a plus

Benefits

• Competitive hourly pay based on experience
• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Company-Paid Life Insurance
• Opportunities for Advancement
• Stable, Year-Round Work

Position Details

Position:  Preconstruction Assistant

Employment Type:  Full-Time

This is an important support position within United Grading & Excavating’s Preconstruction Department, offering the opportunity to learn the civil and sitework construction industry and grow with the company.