Preconstruction Manager

About the role

SupplyX sources finish materials and FF&E directly from factories across East Asia for multifamily, hospitality, and commercial construction clients. This role owns the front end of every pursuit - reading the documents, building the takeoff, assembling the estimate, and producing the bid that wins the work.

You are the bridge between what a client's drawings specify and what SupplyX commits to deliver. Bids you produce become the budget the project runs against, so accuracy here determines whether a project makes money.

What you'll own

Takeoff & estimating

• Review construction documents, finish schedules, and specification sections to build accurate material takeoffs and quantity counts
• Apply appropriate waste factors, attic stock, and coverage assumptions by material category
• Build complete landed-cost estimates incorporating factory pricing, freight, duty, tariffs, and handling
• Identify scope gaps, spec ambiguities, and drawing conflicts, and drive them to resolution before bid submission

Bid management

• Own the bid calendar - track deadlines, addenda, RFI cycles, and submission requirements across active pursuits
• Assemble and issue clear, well-organized bid packages and proposals
• Prepare and submit RFIs to design teams and general contractors
• Present and defend pricing and scope in bid reviews, scope calls, and client meetings
• Maintain the bid log and track hit rate, loss reasons, and pricing feedback

Value engineering & scope development

• Develop VE options and alternate material approaches that reduce cost while holding design intent
• Prepare comparison packages that let clients evaluate alternates on cost, lead time, and performance
• Write clear inclusions, exclusions, and qualifications so awarded scope matches bid scope

Cross-functional

• Work with Purchasing to source product recommendations, factory pricing, and lead times during bidding
• Support Sales on pursuit strategy, client presentations, and pricing positioning
• Hand off awarded projects to Purchasing with complete scope, pricing basis, and assumptions documented
• Feed pricing and market intelligence back into estimating standards and historical cost data

What you need

• 5+ years in preconstruction, estimating, or bid management for construction - finish materials, interiors, or FF&E scopes preferred
• Demonstrated ability to perform material takeoffs from construction documents accurately and independently
• Strong command of construction documents, finish schedules, and specification sections
• Experience building estimates that include freight, duty, and tariff exposure on imported materials
• Excellent written communication - your proposals and qualifications go to clients
• Strong Excel skills and the discipline to keep bid data clean and traceable
• Comfortable managing multiple concurrent deadlines under real time pressure

Strong pluses

• Multifamily, hospitality, or commercial project experience at scale
• Experience with Togal, Bluebeam, Autodesk or comparable takeoff and specification platforms
• Prior experience pricing imported materials or working in a factory-direct model
• Background on the GC or owner's-rep side