Premium Experience, Sales and Events Coordinator

The Baseball Club of Tacoma, LLC

Job Title: Premium Experience, Sales and Events Coordinator

Direct Reports: Vice President of Sales

FLSA: Full-Time

Job Description – Duties & Responsibilities

Suite, Hospitality and Premium Services

• Coordinate between sales staff and Ivar’s Sports and Entertainment for all game day hospitality food orders including Luxury Suites, Party Deck, and the 1882 Club
• Coordinate weekly Dugout Club menus with Ivar’s Sports and Entertainment and Rainiers VP of Sales
• Coordinate nightly presentation and set up of all party decks, suites, Summit Club and 1882 Club spaces, both prior to and during games
• Coordinate and book artists for large corporate parties
• Produce appropriate nightly signage for all ticketing, hospitality and group partners
• Act as main representative between Ivar’s Sports and Entertainment, hospitality clients, and Rainiers sales staff
• Act as lead contact for all full season suite partners
  • Build relationships with suite partners
  • Input and customize homestand food orders
  • Early entry stadium access
  • Pregame VIP on field tours for suite holders /or their guests
  • Contact all partners on a regular basis for updates and feedback
  • Be 100% accessible for questions or concerns during game days and non-game days

Special Events

• Coordinate in-season Season Ticket holder giveaway item ordering and redemptions
• Oversee in-season special events, specialty nights, and jersey auctions
• Assist sales team with the sending of in-season specialty night targeted mass marketing emails
• Organize and coordinate non-baseball related client events
  • Private premium clientele events (preseason parties, holiday parties, sport watch parties, & batting practice events)

Sales and Ticketing Support

• Collaborate between sales staff and marketing team in creating necessary marketing materials for sales-related events and promotions
• Coordinate with VP of Sales, Director of Ticket Operations, VP of Marketing and outside vendors on projects to include, but not limited to:
  • Season Ticket Holder renewal piece
  • Preferred Buyer renewal piece
  • Ticket Catalog
  • Season Ticket Holder preseason assets

Other

• Special event merchandising
• Serve as main liaison with printing partner on all large- and small-scale printing projects for the sales team
• Group hat and season ticket holder merchandise inventory ordering, control and tracking

Skills/Qualifications

• Ability to work well with several departments
• Ability to work in a fast-paced environment
• Ability to manage multiple long-term projects while also completing day-to-day tasks
• Ability to communicate effectively verbally and written
• Extremely organized
• Great time management
• Basic knowledge of Adobe InDesign, Photoshop and Illustrator