Prequalification & Tender Coordinator

About the role

Our client , a well-established architecture firm based in Ireland — working on public, private, and international projects — is looking for a Prequalification & Tender Coordinator to run its bid pipeline day to day. You'll be the one keeping every open opportunity on track: watching the government procurement portal for new notices, pulling together prequalification and tender documents from a well-organized document library, and making sure nothing misses a deadline. This is a replacement role, so the systems, folders, checklists, and templates are already set up — you'll be learning a process that already works, and can improve it once you're comfortable with it. This role is a good fit for someone who is very organized, careful with details, and able to handle several submissions at the same time, each with its own deadline.

Employment Type: Full-time Freelance

Set Up: Full Onsite

Time: Graveyard/Night Shift

Schedule : Mon - Fri (9:00 AM–5:30 PM IST)

Location: Eastwood, Metro Manila

Key responsibilities

• Check the procurement portal every day for new opportunities, log and file each one, and keep the pipeline tracker updated and accurate
• Write short summaries of new opportunities to help the team decide whether to go for them, and send a weekly pipeline report to the Operations Director and leadership team
• Read each set of prequalification requirements carefully, build a checklist, pull the right evidence from the document library, fill out all forms and declarations, and check and format the final package before uploading it well before the deadline
• Help the Bid Manager during the tender stage — putting together written submissions, completing pricing sheets and resource plans, and keeping track of document versions
• Request and follow up on documents from outside consultants, keep their files up to date, and communicate clearly and professionally with both consultants and government contacts
• Help keep the shared document library and templates current, and give general document support to the wider team when needed

Qualifications

• Strong written and spoken English, with the ability to write clearly and summarize long documents accurately
• Comfortable using Microsoft Lists, SharePoint, and OneDrive
• Excellent with Excel (tables, formulas, formatting) and Word (styles, headings, tables, PDF export)
• Very organized and good with deadlines, able to manage several tasks at once
• Careful and detail-focused — able to catch small mistakes before they go out
• Polite and professional in all communication
• Able to work independently from home, with reliable internet and availability during Irish work hours
• Experience with public procurement or bid/tender documents in Ireland (nice-to-have)
• Background in architecture, engineering, construction, or a related field (nice-to-have)
• A related degree (nice-to-have)

Benefits

• Full-time, permanent, fully remote job
• Microsoft 365 and full access to the company's systems provided
• Regular check-ins with your manager and the Bid Manager