Pricing and Procurement Executive (Logistics)

Key Responsibilities

1. Pricing & Costing

• Prepare detailed cost calculations for:

  • Container haulage (import/export, repositioning)
  • Cross-border trucking
  • Warehousing (storage, handling, value-added services)
  • Freight services (as required)

• Ensure all cost components are captured accurately, including:

  • Fuel, labour, tolls, equipment, subcontractor costs

• Maintain and update pricing templates and rate cards

• Support preparation of quotations, RFQs, and tenders

• Track and flag discrepancies between quoted and actual costs (basic margin tracking)

2. Procurement & Vendor Coordination

• Source and obtain quotations from vendors and subcontractors
• Prepare comparison sheets (cost, service scope, availability)
• Support RFQ and competitive bidding processes
• Maintain updated vendor database and pricing records
• Follow up with vendors on pricing, availability, and service scope

3. Data Management & Reporting

• Maintain cost benchmarks for:

  • Transport lanes
  • Warehouse storage and handling rates
  • Subcontractor pricing

• Compile reports on:

  • Cost comparisons
  • Pricing trends
  • Vendor performance (basic tracking)

• Ensure accuracy and proper documentation of all pricing and procurement data

4. Operational Coordination

• Liaise with operations team to:

  • Validate job requirements and scope
  • Confirm cost inputs (e.g. equipment type, handling needs)

• Ensure pricing reflects operational feasibility and constraints

5. Documentation & Compliance

• Ensure all quotations, costing sheets, and procurement records are properly documented
• Support basic vendor compliance checks (e.g. licenses, requirements)
• Maintain proper filing and audit-ready records

Requirements

• Diploma / Degree in Logistics, Supply Chain, Business, or related field
• 2–5 years of experience in logistics / 3PL / freight forwarding / trucking environment
• Basic understanding of logistics operations (transport, warehouse, or freight)
• Strong numerical and analytical skills
• Proficient in Microsoft Excel (formulas, cost calculations, data organization)
• Good communication skills and ability to coordinate with internal teams and vendors
• Detail-oriented and able to work with tight timelines

Preferred (Good to Have)

• Experience in pricing or procurement roles within logistics
• Familiarity with costing structures (fuel, trip costing, warehouse costing)
• Experience handling RFQs or tenders

Key Success Metrics

• Accuracy of costing and pricing data
• Timeliness of quotation support
• Completeness of vendor comparisons and sourcing
• Quality and organization of pricing/procurement records
• Support effectiveness to commercial and operations teams

Reporting Line

• Reports to: Group Director – Sales & Marketing