Pricing Executive

Job Title: Executive Billing & Pricing

Job Summary

We are looking for a detail-oriented, analytical, and commercially aware Executive Billing & Pricing to support pricing, costing, quotation, billing, and commercial activities for domestic and international relocation services, including Household Goods (HHG) and Fine Arts logistics.

The role will be responsible for preparing accurate quotations and cost calculations, coordinating with Sales, Operations, and vendors, maintaining pricing and billing data, supporting RFQs/tenders, and ensuring timely and accurate commercial documentation.

The ideal candidate should have a good understanding of relocation/logistics processes, costing, vendor rates, freight pricing, billing, and strong proficiency in Excel.

Key Areas of Responsibility

1. Pricing & Costing

• Prepare accurate pricing and costing for:

• Domestic relocation Pan India

• International relocation – Import & Export shipments

• Fine Arts logistics, wherever applicable

• Collect and validate cost inputs including packing, labour, transportation, warehousing, freight, and last-mile delivery.

• Ensure accurate calculation of costs and margins as per company pricing guidelines.

• Review pricing inputs and highlight any discrepancies or missing cost components.

2. Quotation & RFQ Support

• Prepare and submit accurate and timely quotations based on client requirements and scope of work.
• Assist in handling RFQs and tenders received from corporate clients.
• Coordinate with Sales and Operations teams to understand service requirements and prepare appropriate pricing.
• Make revisions to quotations as required and maintain proper records of submitted quotations.
• Ensure quotations are prepared in line with approved pricing and commercial guidelines.

3. Billing & Commercial Documentation

• Prepare and process invoices/billing documents based on approved quotations, work orders, and actual services delivered.
• Verify billing details, supporting documents, applicable charges, and cost components before submission.
• Coordinate with Operations, Accounts, and Sales teams for billing-related clarifications.
• Track pending billing documents and follow up for timely closure.
• Maintain proper records of quotations, invoices, cost sheets, approvals, and related commercial documents.

4. Cost Analysis & Verification

• Review quotations and cost sheets to ensure all required services and charges are included.
• Identify exclusions, additional costs, and potential pricing gaps.
• Compare estimated costs with actual costs wherever required.
• Support margin and profitability analysis by providing accurate costing information.
• Assist in maintaining pricing data and market/vendor rate benchmarks.

5. Vendor Rates & Rate Management

• Collect and maintain updated vendor rates for:

• Packing and labour

• Transportation

• Warehousing

• Local services

• Air / Sea / Road freight

• Coordinate with vendors for rate confirmations and revised quotations.

• Update vendor cost information and pricing databases on a regular basis.

• Highlight significant rate changes or cost fluctuations to the reporting manager.

6. Relocation & Freight Process Coordination

• Develop a working understanding of:

• Domestic relocation processes

• International Import & Export relocation

• Freight forwarding – Air / Sea / Road

• Customs-related cost implications

• Fine Arts logistics and specialized handling

• Coordinate with Operations and Sales teams to validate service scope and pricing requirements.

• Ensure pricing and billing information is aligned with the actual service requirements.

7. System & Data Management – RedSky / ERP

• Accurately capture and update move-related pricing, costing, and billing information in RedSky / ERP systems.
• Maintain updated records of quotations, costs, invoices, approvals, and related commercial information.
• Ensure data accuracy and timely updates for reporting and tracking purposes.
• Support the team in maintaining standardized pricing and billing records.

8. Follow-ups & Coordination

• Follow up with Sales teams regarding quotation status and client requirements.
• Coordinate with Operations for actual service details, additional services, and cost inputs.
• Follow up with vendors for rates, quotations, invoices, and supporting documents.
• Provide timely clarifications and revisions related to pricing and billing.

9. Process Improvement & Compliance

• Identify recurring errors or gaps in pricing and billing processes and bring them to the attention of the reporting manager.
• Support standardization of costing, quotation, and billing processes.
• Maintain proper documentation and follow company-approved commercial processes.
• Assist in improving the accuracy and efficiency of pricing and billing activities.

10. MIS & Reporting

• Prepare and maintain regular MIS related to:

• Quotations submitted

• Quotation status

• Billing status

• Costing and pricing

• Vendor rates

• Pending commercial documents

• Provide accurate data and reports to the reporting manager as required.

• Maintain organized records for review and audit purposes.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Logistics, Commerce, Finance, or a related field.

• 2–5 years of relevant experience in Billing, Pricing, Costing, Commercial, or related roles, preferably in the logistics / relocation industry.

• Working knowledge of:

• Domestic & International relocation

• HHG logistics

• Freight pricing – Air / Sea / Road

• Billing and commercial documentation

• Vendor costing and rate management

• Proficiency in MS Excel, including costing sheets, formulas, data analysis, and MIS preparation.

• Working knowledge of ERP/CRM systems; RedSky knowledge will be an advantage.

Key Competencies

• Strong analytical and numerical skills
• High attention to detail and accuracy
• Good understanding of costing and commercial processes
• Good communication and coordination skills
• Strong follow-up and documentation skills
• Ability to work with multiple teams and deadlines
• Problem-solving and logical thinking
• Ability to work effectively under pressure
• Proactive and organized approach

Preferred Skills

• Experience in relocation / logistics / freight forwarding / moving & storage industry.
• Exposure to corporate quotations, RFQs, and tenders.
• Knowledge of HHG and Fine Arts logistics will be an advantage.
• Exposure to vendor rate management and commercial coordination.
• Familiarity with RedSky or other pricing/ERP systems.
• Experience in billing and invoice verification will be an added advantage.

Location: Faridabad

If you are keen to know more about Star, visit www.starww.com