Principal's Secretary

Pepin Academies
Principal Secretary

Major Function
Perform a variety of complex secretarial and clerical tasks for campus Principal and administrative team requiring independent judgement and action, including decision making in accordance with organizational policies and procedures, which may include delegated
administrative duties

Duties and Responsibilities

• Responsible for data entry
• Create forms and compile data and information necessary for the efficient operation of the school
• Maintain efficient and well-organized paper and electronic data collection and filing systems
• Manage incoming applications and organize information for school lottery
• School-level ordering and manage inventory
• Maintain and manage a current school calendar of events and the use of facilities
• Plan, coordinate, and execute schoolwide events
• Participate in the preparation of back-to-school planning for all stakeholders
• Support administrative team with secretarial and clerical duties
• Maintain confidentiality of student and staff information
  Manage school level bank accounts
• Protect confidentiality of information for students and staff
  Generate and disseminate schoolwide communication to all stakeholders
• Create and distribute all stakeholder awards and certificates
• Maintain a clean, attractive and orderly office environment
• Create meeting agendas, attend meetings and take minutes
• Act as the substitute and support for front office staff
• Perform any duties and responsibilities that are within the scope of employment as assigned by the administrative team

Pepin Academies Expectations: All employees are expected to demonstrate regular and predictable attendance; to support the vision, mission, goals, and Strategic Plan; to engage incivility, respect, and professionalism; and to maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Minimum Qualifications

• Three years of increasingly responsible experience in secretarial and clerical duties.
• Demonstrate excellent secretarial skills including at least 50 words per minute with minimal errors, bookkeeping skills, ability to use electronic equipment for word processing, data management, information retrieval, visual presentations and communications
• Ability to maintain effective working relationships with all personnel.
• Excellent organizational skills and attention to detail.
• Highly effective written and verbal communication skills.
• Proficient in Microsoft Office Suite or related software
• Ability to work independently
• Degree in related field preferred.