Print Production Supervisor

1. Job Purpose

To supervise and control the day-to-day printing production activities, ensuring that all print jobs are produced accurately, efficiently, safely, and within the required timelines and quality standards.

The position is responsible for coordinating manpower, machines, materials, production schedules, quality, wastage, and machine maintenance to achieve efficient printing operations.

2. Key ResponsibilitiesA. Production Planning & Scheduling

• Review daily and upcoming printing requirements and establish production priorities.
• Plan and allocate printing jobs based on machine availability, material requirements, job specifications, and delivery deadlines.
• Assign jobs to appropriate machines and operators.
• Monitor production progress and ensure jobs are completed according to the approved schedule.
• Prioritize urgent and project-critical jobs in coordination with Operations.
• Identify potential production delays and take corrective action or escalate them to management.
• Maintain an updated status of pending, ongoing, and completed printing jobs.

B. Machine & Production Operations

• Supervise the operation of digital, large-format, UV, solvent, eco-solvent, latex, and other printing equipment as applicable.
• Ensure machines are correctly configured for the required media, dimensions, resolution, colour profile, and print specifications.
• Monitor machine utilization, production output, downtime, and efficiency.
• Ensure proper machine setup, cleaning, shutdown, and routine maintenance.
• Coordinate machine repairs and preventive maintenance with technicians and service providers.
• Ensure that only trained and authorized personnel operate printing machinery.

C. Manpower Supervision

• Supervise Print Machine Operators and other printing production personnel.
• Allocate duties and monitor daily productivity.
• Ensure adequate manpower is available according to production requirements.
• Train and guide operators on machine operation, production procedures, quality standards, and safety requirements.
• Monitor attendance, discipline, productivity, and performance.
• Identify skill gaps and recommend appropriate training.
• Maintain proper work discipline and housekeeping within the printing section.

D. Quality Control

• Ensure all printed materials comply with approved artwork, specifications, dimensions, colours, and project requirements.
• Conduct or coordinate test prints before commencing major production runs.
• Monitor print quality throughout production.
• Identify and prevent defects such as incorrect colour, banding, poor resolution, misalignment, scratches, wrinkles, or other printing issues.
• Ensure defective or incorrect materials are not forwarded to the next stage of production.
• Coordinate with Design, QA/QC, Production, and Operations teams to resolve quality issues.
• Monitor reprints and identify the reasons for repeated defects.

E. Material & Wastage Control

• Monitor the consumption of vinyl, flex, fabric, paper, ink, laminate, and other printing materials.
• Verify material requirements before production starts.
• Coordinate with the Storekeeper to ensure required materials and consumables are available.
• Control material and ink wastage.
• Investigate abnormal or excessive wastage and take corrective action.
• Ensure unused materials are properly stored and protected.
• Maintain proper records of material consumption and wastage.

F. Production Coordination

• Coordinate with the Design team to ensure artwork is approved and technically suitable for printing.
• Coordinate with Operations regarding project priorities and delivery requirements.
• Coordinate with Production & Installation teams for timely handover of completed printed materials.
• Ensure printed materials are correctly identified, packed, stored, and transferred to the relevant team.
• Communicate production status and potential delays to the concerned managers.
• Support the team in resolving technical and production-related issues.

G. Machine Maintenance & Downtime Control

• Ensure regular cleaning and preventive maintenance of printing machines.
• Monitor machine performance and identify potential breakdowns.
• Report machine faults immediately and coordinate necessary repairs.
• Maintain records of breakdowns, repairs, maintenance, and machine downtime.
• Monitor recurring machine problems and recommend corrective measures.
• Work with management and technical service providers to minimize production downtime.

3. HSE Responsibilities

• Ensure all printing activities comply with company HSE policies and procedures.
• Ensure employees use appropriate PPE and follow safe working practices.
• Ensure proper handling, storage, and disposal of inks, solvents, chemicals, and other consumables.
• Maintain a clean, organized, and safe printing environment.
• Ensure machine guards and safety systems are maintained.
• Report accidents, near misses, unsafe conditions, and equipment hazards immediately.
• Ensure employees do not operate machinery without appropriate training and authorization.

4. Documentation & Reporting

Prepare and maintain appropriate production records, including:

• Daily production reports.
• Job status and production schedules.
• Machine utilization and downtime reports.
• Material and ink consumption.
• Wastage and rejected/reprinted quantities.
• Machine maintenance and breakdown records.
• Operator productivity records.
• Production delays and corrective actions.
• Quality-related issues and rework.

5. Qualifications & Experience

• Diploma or technical qualification in Printing Technology, Graphic Production, Manufacturing, or a related field is preferred.
• Minimum 4–5 years of experience in printing production.
• Minimum 2 years of supervisory experience in a printing or large-format production environment.
• Strong experience in digital and large-format printing.
• Experience with UV, solvent, eco-solvent, latex, or similar printing technologies is preferred.
• Experience in signage, advertising, exhibition, branding, or large-format printing is highly desirable.
• Good knowledge of printing materials, inks, colour management, RIP software, and production processes.
• Good computer skills and ability to maintain production records.

6. Required Skills & Competencies

• Strong printing and production knowledge.
• Good leadership and team-management skills.
• Production planning and scheduling.
• Quality control and attention to detail.
• Material and wastage control.
• Machine troubleshooting and maintenance coordination.
• Strong problem-solving ability.
• Good communication and coordination skills.
• Ability to work under pressure and meet tight project deadlines.
• Good organizational and time-management skills.
• Ability to work extended hours, weekends, and night shifts when required by project schedules.

7. Key Performance Indicators (KPIs)

• Production output against approved schedule.
• Machine utilization and productivity.
• On-time completion of printing jobs.
• Print quality and rejection/reprint rate.
• Material and ink wastage.
• Machine downtime.
• Preventive maintenance compliance.
• Operator productivity.
• Production cost control.
• Compliance with HSE requirements.
• Accuracy of production and material records.
• Reduction of production delays and rework.

8. Working Conditions

The position is primarily based in the Printing Division/Factory. The employee may be required to work extended hours, night shifts, weekends, or public holidays depending on project requirements and production schedules.

Salary: AED 4,500 – 6,000 per month, depending on experience and technical capability.

Pay: AED4,500.00 - AED6,000.00 per month

Experience:

• Print Production Supervision: 3 years (Required)

Work Location: In person