Prior Authorization Coordinator

Status:  Hourly, Non-Exempt

Hourly Rate: $21.00 - $23.00

JOB RESPONSIBILITIES

• Manage the full lifecycle of prior authorization (PA) requests in support of manufacturer-sponsored patient support programs, utilizing payer portals, electronic submission platforms, fax, and telephonic outreach to facilitate timely access to therapy.
• Serve as a central coordination point between prescribers, specialty pharmacies, payers, and internal HUB teams to ensure seamless progression from benefits investigation through authorization approval and therapy initiation.
• Conduct comprehensive benefits verification and coverage analysis to identify prior authorization requirements, payer restrictions, and potential access barriers; initiate and track PA submissions accordingly.
• Submit accurate and complete prior authorization requests, including all required clinical documentation, and perform proactive follow-up with payers to expedite determinations and minimize delays in therapy access.
• Partner closely with provider offices to obtain clinical information, clarify prescribing intent, and support the development and submission of first-level appeals, reconsiderations, and medical exception requests.
• Collaborate cross-functionally with HUB teams including reimbursement, copay assistance, patient assistance programs (PAP), and specialty pharmacy partners to remove financial and administrative barriers to treatment.
• Maintain detailed, compliant documentation of all case activities, payer interactions, and authorization statuses within the HUB CRM system to ensure transparency, reporting accuracy, and audit readiness.
• Evaluate authorization outcomes to determine next steps, including appeals, bridge program eligibility, or alternative access solutions in alignment with manufacturer program.
• Monitor therapy status and coordinate prior authorization renewals or reauthorizations to support continuity of care and prevent treatment interruptions.
• Ensure adherence to all regulatory and privacy requirements, including the Health Insurance Portability and Accountability Act (HIPAA), as well as manufacturer program policies and standard operating procedures.
• Deliver a high-touch customer experience by maintaining professional, empathetic communication with patients and healthcare providers throughout the access
• Support onboarding and ongoing training of team members; contribute to knowledge sharing and best practices within the HUB environment.
• Demonstrate strong knowledge of payer landscapes, specialty pharmacy workflows, and manufacturer HUB services, ensuring alignment with program-specific requirements.
• Perform additional duties as needed to support patient access objectives and overall HUB program success.

QUALIFICATIONS AND REQUIREMENTS
Previous Experience:

• Previous experience in managing prior authorizations or working knowledge of the prior authorization process is highly preferred.
• Strong understanding of medical terminology, insurance plans and authorization.
• Bilingual English/Spanish is a plus.
• Minimum 3 years of pharmacy or healthcare experience.
• Ability to manage cases from multiple clientele programs and follow program business.
• Proficiency with data entry functions, Microsoft applications, and hands-on computer skill.
• Ability to work independently and on a team.
• Excellent communication, problem solving and customer service.
• Strong organizational /interpersonal skills; attention to detail and the ability to multitask.
• Ability to use multiple PC monitors and navigate through several software systems effectively.

Education:

• High School Graduate required, College degree preferred.
• State Pharmacy Technician registration or PTCB National Certification preferred.

Physical Demands:

• Requires sitting, standing, and occasional light lifting.

 This is a full-time position with benefits. Please visit our Contact Us/Opportunities page on our website for more information about our benefits list.

ProMod Rx will never ask for a financial commitment from an applicant, as part of our recruitment process.  All interviews are conducted in-person OR through video conference invitations from official company emails.  For inquiries, please contact our official recruitment team at [email protected].

ProMod Rx is an Equal Opportunity Employer.