Private Office Manager

Vialegis is a boutique recruitment firm – part of House of HR group – exclusively dedicated to Legal, Tax & Compliance professionals. Founded in Belgium in 2003, we also operate in Luxembourg, the Netherlands and Germany.

On behalf of a private investment and asset holding structure, we are currently looking for a Private Office Manager to join their Luxembourg-based team. The successful candidate will act as the central point of coordination between the Principal and a network of external advisers and service providers, ensuring the efficient execution and follow-up of strategic, financial and operational matters.

Your role:

• Coordinate the management of a growing real estate portfolio and liaise with property managers, rental agencies, contractors and external advisers.
• Support the monitoring and administration of significant private investments, including coordination with banks, investment managers, lawyers, accountants and tax advisers.
• Maintain a consolidated overview of assets, liabilities, valuations, cash flows and financial performance across multiple asset classes.
• Oversee a broad range of private office matters, including financing, insurance, tax, travel, acquisitions and other strategic projects on behalf of the Principal.

Your profile:

• 5+ years of experience within a family office, private office, wealth management, investment management or similar environment.
• Strong understanding of real estate, finance and asset management.
• Fluent in English; additional languages would be considered an asset.
• Highly organized, hands-on and service-oriented, with excellent discretion and stakeholder management skills.