Probate Assistant / Paralegal

We are looking for an exceptional Probate Assistant / Paralegal to join Rennick & Gaynor, a boutique law firm located in Hawthorn East (and Geelong).

In this role, you will provide direct support to the Wills & Estates team, contributing to the smooth coordination of all probate administrative functions across all matters.

About Us

Rennick & Gaynor is a high performing boutique practice that:

• Specialises in wills & estates, commercial and business law, property, compulsory acquisition and disputes
• Is located near Camberwell train station, retail, restaurants and parking nearby
• Value driven environment where investing in our high performing team is priority

Key Responsibilities

• Provide dedicated support to two special counsel and one solicitor
• Preparing applications for grants of Probate and Letters of Administration
• Correspondence with clients, beneficiaries, financial institutions and other organisations in a professional and timely manner
• Drafting documents for estate planning, including Wills and Enduring Powers of Attorney
• Stay closely involved in matters to coordinate deadlines, tasks, file management, court filings, and registrations
• Coordinate internal matters, client communications, and track progress across files

What We’re Looking For

• 5+ years’ experience in a Probate/Legal Assistant, Executive Assistant, or Paralegal role
• Strong exposure to Wills & Estates
• Excellent organisational ability, strong initiative, and confidence working autonomously
• Clear, professional, and effective communication skills
• A friendly, approachable, and confident manner
• Comfortable working with all stakeholder levels and clients, balancing multiple priorities
• A professional who aligns with our values and takes pride in producing high quality work

Why Join Us?

• Work closely with the team and play a meaningful role in the firm’s growth
• Be part of a supportive, forward thinking, and collaborative team environment
• Join a firm focused on long term success, with a strong investment in its people and relationships
• Competitive salary package, commensurate with experience