Process and Control Support Assistant

Responsibilities and Accountabilities

1. Project Activation and Maintenance

• Modify as instructed the data elements in Project Structure (PS), Grants Management (GM) and Contract Management (CM) before release.
• Create and activate project directly in Wave specifically those requested by HQ.
• Activate projects/task in PRIMA and Wave.  review WBL structure in Project (PPM) module.
• create/update the award within Grant Management (GM) module.
• create/update the contract within Contract Management (GM) module.
• review project structure and modify as required to ensure that specific Donor reporting requirements will be achieved in close coordination with the respective reviewer from project validation team.
• create/update other related project data objects in Wave such as but not limited to the related value sets of project, donor and award, and the funding pattern.
• ensures integrity of cross modular data integration (PPM, GM & CM) and correct nomenclature.
• closely coordinates with office, MBS, PIU and ICT team related to project updates and/ technical glitches encountered.

2. Project Revision and Maintenance

• Initiate financial and/or non-financial revision workflows in PRIMA to update Wave.
• Handle task line’s change of status (reactivation/deactivation).
• Create and/or modify new/existing award in Wave both for PRIMA and non-PRIMA project.
• Create, modify, and close projects in Wave on a per request basis.
• Upon endorsement from authorized officials, inform relevant persons and departments.
• Update as required the budget revisions, additional funding and other master data fields including change log.
• Ensure assigned tickets in FinCoorP are handled timely, monitored and follow up/escalation are adhered consistently.

3. Data Access & Security Management

• Support in processing routine user access requests for the ERP system and integrated corporate applications.
• Assist in applying institutional control matrices to validate and audit basic user role access permissions.
• Aid in the standard access modifications, suspensions, and de-provisioning of users’ access to Wave and other integrated applications.

4. Perform general administrative and clerical support tasks for the team as assigned.

Required Qualifications and Experience

EDUCATION

• University degree in Finance, Accounting, IT or a related field from an accredited academic institution, with three years of relevant experience; or
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.

EXPERIENCE

• Experience in the field of Finance and Accounting.
• Experience of SAP and Oracle (ERP) is an advantage.

SKILLS

• Sound knowledge of accounting system and/or SAP and Oracle plus generally accepted accounting principles and internal controls;
• Computer literacy including proficiency in MS Office applications;
• Good analytical and problem-solving skills;
• Experience in audit is an advantage.

Benefits:

• Health insurance

Application Question(s):

• Fr smoother communication, kindly indicate your Viber number:

Experience:

• Economic experience within the finance industry: 3 years (Required)
• SAP Finance & Controlling: 2 years (Preferred)

Work Location: In person