Process Associate

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Responsibilities

• Review, oversee, and track end-to-end US property Accounts Payable processes, including invoice processing, vendor payments, accruals, and month-end close activities.
• Lead and manage AP activities during month-end, quarter-end, and year-end close, ensuring timely completion of deliverables in line with client SLAs and Scope of Work (SOW).
• Create and maintain AP closing calendars, invoice trackers, and reconciliation logs to ensure all payable activities are completed within defined timelines.
• Oversee invoice receipt, coding, three-way matching (where applicable), approval workflows, and accurate posting into the General Ledger (GL).
• Review and approve vendor reconciliations, aging reports, accrued expenses, prepaid allocations, and AP-related balance sheet accounts, ensuring appropriate supporting documentation.
• Coordinate with property managers, vendors, procurement teams, and clients to resolve invoice discrepancies and outstanding liabilities.
• Support internal and external audits by preparing AP schedules, vendor confirmations, reconciliations, and variance analyses.
• Maintain accurate vendor master data, including W-9 collection, 1099 tracking, compliance checks, and documentation standards.
• Ensure proper maintenance of accounting records, folder structuring, version control, and adherence to compliance and documentation policies.
• Identify process improvement opportunities, including automation (OCR, workflow tools) and internal control enhancements; escalate recommendations to leadership.
• Support team management by reviewing junior staff work, providing guidance, ensuring appropriate workload distribution, and maintaining quality/accuracy standards.
• Facilitate cross-training initiatives and provide backup support during peak periods or team absences.
• Perform additional accounts payable and accounting-related duties as assigned.

Skills & Qualifications

• Graduate/Postgraduate in Commerce, MBA in Finance, or Inter CA.
• 3 to 5 years of relevant experience.
• Strong knowledge of Yardi and/or MRI accounting software.
• Understanding of the US Real Estate industry and related AP processes.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.