Process Coordinator - Logistics

Process Coordinator Logistics

Company: Ooms Polymer Modified Bitumen Pvt. Ltd.

Location: Gurugram, Haryana

Experience: 2-4 Years

Employment Type: Full-Time

About the Role

We are looking for a Female Logistics Coordinator with 24 years of experience in logistics, transportation, and fleet coordination. The candidate will be responsible for managing day-to-day logistics operations, coordinating in-house and external vehicles, monitoring fleet expenses and profitability, and ensuring efficient and timely movement of materials.

Key Responsibilities

• Coordinate daily transportation and logistics operations for material movement. Plan and arrange vehicles as per dispatch and delivery requirements.
• Manage and monitor in-house fleet operations, including vehicle utilization and profitability.
• Prepare and monitor vehicle-wise Profit & Loss (P&L), including revenue, fuel, driver, maintenance and other operating expenses.
• Establish and monitor trip-wise transportation costs to ensure expenses remain within defined limits.
• Track HSD/fuel consumption, vehicle-wise mileage and fuel expenses and identify abnormal variations.
• Monitor and maintain FASTag usage, balances and transaction records for company vehicles.
• Track vehicle maintenance schedules, including preventive maintenance, servicing, repairs and timely renewal/service requirements.
• Ensure vehicles are serviced and maintained on time to minimize breakdowns and operational downtime. Coordinate with drivers, transporters, workshops and vendors for vehicle-related requirements.
• Maintain driver attendance, deployment and availability records. Monitor driver-related expenses and ensure proper documentation of driver allowances and other expenses.
• Track vehicles and monitor trip status, vehicle movement and delivery timelines in real time.
• Monitor unloading data in real time and reconcile actual quantity unloaded against dispatched quantity.
• Identify and report shortage, excess quantity, leakage or other discrepancies during unloading and delivery. Coordinate with Sales, Operations,
• Stores, Accounts and other internal departments for smooth logistics operations.
• Verify transport documents, delivery challans, LR/GR, e-way bills and other required documents.
• Follow up with drivers and transporters regarding vehicle placement, delays, unloading and delivery status.
• Maintain accurate vehicle-wise, trip-wise and driver-wise records and MIS reports.
• Monitor logistics expenses and identify opportunities for cost optimization and improved fleet efficiency.
• Resolve day-to-day transportation issues and escalate critical delays, cost overruns or discrepancies to the concerned management.
• Ensure compliance with company procedures and applicable transportation requirements.

Candidate Profile

• Graduate in any discipline; Logistics/Supply Chain qualification will be an advantage.
• 24 years of relevant experience in Logistics, Transportation, Fleet Management, Dispatch or Transport Coordination.
• Prior experience in in-house fleet/vehicle management will be preferred. Good understanding of vehicle operating costs, fuel management, maintenance tracking and trip costing.
• Strong knowledge of transportation documentation and day-to-day logistics operations.
• Good working knowledge of MS Excel and Google Sheets for maintaining MIS and cost records.
• Strong analytical, coordination and follow-up skills. Good communication and negotiation skills.
• Ability to monitor multiple vehicles, trips and deliveries simultaneously. Strong attention to detail, particularly in cost, quantity and reconciliation-related activities.
• Should be organized, responsible and capable of working in a time-sensitive environment.
• Only Female candidates with relevant logistics/transportation experience are preferred.

What We Offer

Opportunity to work with a growing organization in the road construction and bitumen industry. Professional work environment with opportunities for learning and growth. Exposure to fleet management, logistics operations and transportation cost optimization.