Processing Assistant FT-PT

Job Overview

We are seeking a dynamic and detail-oriented Processing Assistant to join our team in a full-time or part-time capacity. This role is vital in ensuring smooth daily operations within our office environment by managing administrative tasks, processing documents, and providing exceptional customer support. The ideal candidate will be highly organized, tech-savvy, and capable of handling multiple responsibilities with efficiency and professionalism. This position offers an engaging work atmosphere where your organizational skills and proactive attitude will contribute significantly to our success.

Duties

• Manage front desk responsibilities, including greeting visitors and directing them appropriately
• Operate multi-line phone systems to handle incoming calls with professionalism and courtesy
• Perform data entry tasks accurately using computer software such as Microsoft Office and QuickBooks
• Maintain organized filing systems, both electronic and paper-based, ensuring confidentiality of sensitive information
• Assist with bookkeeping activities, including invoice processing and expense tracking
• Support office management tasks such as calendar coordination, appointment scheduling, and supply inventory management
• Provide excellent customer service by responding promptly to client inquiries and supporting their needs
• Proofread documents for accuracy and clarity before submission or distribution
• Handle clerical duties like photocopying, scanning, and faxing documents efficiently
• Support team members with administrative tasks to ensure smooth office operations

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks preferred
• Excellent computer literacy and data entry skills with high accuracy levels
• Strong phone etiquette and experience managing multi-line phone systems
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Prior experience handling confidential information with discretion
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Experience in customer service or client communication roles preferred
• Ability to type quickly and accurately while proofreading documents for errors
• Knowledge of office management procedures including filing systems and calendar management
• Personal assistant or administrative support experience is advantageous

Join us as a Processing Assistant to be a key player in maintaining efficient office operations while delivering outstanding service. Your proactive approach and attention to detail will help create a welcoming environment for clients and colleagues alike!

Company About:

At Rehab Select, we specialize in one very important thing—you. Your comfort. Your recovery. Your ability to get moving and healing so that you can get back to work, family and life. We see patients as real people, not numbers, diagnoses or lengths-of-stay.

Pay: $24.00 - $28.00 per hour

Work Location: In person