Processing Assistant - Full Time

Job Summary

We are seeking a dynamic and detail-oriented Processing Assistant to join our team in a full-time capacity. This role is vital in ensuring smooth daily operations by managing administrative tasks, handling client and vendor communications, and maintaining accurate records. The ideal candidate will be proactive, organized, and possess excellent computer skills to support office functions efficiently. This position offers an engaging environment where you can develop your office management and clerical expertise while contributing to the overall success of our organization.

Responsibilities

• Manage data entry tasks with precision, ensuring all information is accurate and up-to-date in our systems.
• Handle front desk duties, greeting visitors professionally and directing them appropriately.
• Operate multi-line phone systems, answer inquiries promptly, and provide exceptional customer support.
• Maintain confidentiality when handling sensitive information related to clients, vendors, and internal operations.
• Assist with bookkeeping activities using QuickBooks or similar accounting software to support financial recordkeeping.
• Organize and file documents systematically to facilitate easy retrieval and compliance with record retention policies.
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings.
• Communicate effectively with clients and team members via phone, email, or in person to ensure seamless workflow.
• Proofread documents for accuracy and clarity before distribution or filing.
• Perform general clerical duties including photocopying, faxing, and inventory management of office supplies.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong computer literacy skills.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks efficiently.
• Strong phone etiquette and communication skills for professional client interaction.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Previous office experience demonstrating familiarity with administrative procedures and clerical work.
• Ability to handle confidential information discreetly and responsibly.
• Effective time management skills to meet deadlines consistently.
• Personal assistant or office management experience is advantageous for this role.
• Attention to detail in proofreading documents and data entry tasks.

Join us as a Processing Assistant where your organizational talents will shine! We value energetic individuals eager to contribute their skills in a fast-paced environment that fosters growth, teamwork, and professional development. This full-time position is an excellent opportunity to build your career while supporting our mission of delivering exceptional service through efficient office operations!

About Spine & Neuro

The Spine & Neuro Center at Huntsville Hospital offers the region’s largest, most experienced team of neurosurgeons – the only medical specialists trained to treat the brain and the entire spine. We are a multidisciplinary practice that also includes the medical specialty of physiatry – physical medicine and rehabilitation. The care we provide is complemented by physician assistants and certified registered nurse practitioners. We are the only center to offer this comprehensive care for your back, brain and extremities.

Pay: $24.00 - $28.00 per hour

Work Location: In person